Workforce Services - Human Resource Specialist I,II,III,IV

About the role

The Human Resource Specialist I/II/III position provides progressively responsible professional level support in one or more human resource (HR) functional areas, including but not limited to recruitment, onboarding, employee relations, benefits administration, compensation management, training and development, labor law compliance, and HRIS administration.

Responsibilities

• Support general employment functions, including recruitment efforts, attending career fairs, screening applications, conducting candidate reviews, coordinating pre-employment testing, managing requisitions, facilitating onboarding processes, and processing new hire paperwork.
• Review and update job descriptions to ensure that they accurately reflect the position's responsibilities and organizational needs, collaborating with department supervisors and managers as necessary.
• Provide technical guidance to supervisors and employees on HR policies, procedures, and best practices.
• Maintain data integrity in HRIS systems by performing regular audits and updates.
• Analyze HR data and generate reports to support data-driven decision-making.
• Maintain and update employee records in compliance with applicable laws and policies.
• Aid in training programs, including new employee orientation and hiring training for supervisors.
• Respond to salary surveys and compensation studies.
• Implement and support HR programs and initiatives.
• Assist with compliance audits and records management to ensure adherence to federal, state, and city policies.
• Operate a City vehicle or personal vehicle to attend career fairs, recruitment events, and other HR-related activities.

Requirements

• Knowledge of federal, state, and local employment laws and practices including those related to discrimination.
• Effective recruitment strategies, interviewing techniques, and hiring best practices to attract top talent.
• HR practices related to payroll, benefits, compensation, recruitment, and training, including I-9 completion, EEO reporting, and ADA compliance, and other relevant employment laws and regulations.
• A variety of computer software applications, especially Excel and Microsoft Word as well as various operating systems and HRIS software systems.
• Office administration procedures, including the management of daily office operations, organization of office workflows, and coordination of administrative tasks.
• Industry-specific online job boards and advertising sources for recruitment.
• HRIS and data management principles.

Skills

• Strong analytical, organizational and communication skills.
• Communicate clearly and professionally, both in writing and verbally, with employees, management, and external candidates.
• Act as a trusted advisor to hiring managers, providing expert guidance throughout the recruitment lifecycle.
• Draft, proofread, and edit HR-related documents with a high level of accuracy and attention to detail.
• Manage HR-related tasks efficiently, ensuring deadlines are met.
• Quickly learn new processes and adapt to shifting HR priorities while maintaining composure in a fast-paced environment.

Qualifications

• Human Resource Specialist I: Two (2) years of administrative experience or experience in human resources, recruiting, payroll, benefits, or training is preferred. A high school diploma or GED is required.
• Human Resource Specialist II: Three (3) years of administrative experience or experience in human resources, payroll, benefits, recruiting, or training is required. A SHRM-CP HR certification from the Society of Human Resource Management or other advanced HR-relevant certification approved by the Director of Human Resources is required.
• Human Resource Specialist III: Five (5) years of progressively responsible administrative experience or experience in human resources, recruiting, payroll, benefits, or training is required. A bachelor’s degree in business management, Human Resource Management, Business Administration or a related field is preferred.
• Human Resource Specialist IV: Seven (7) years of progressively responsible administrative experience or experience in human resources, recruiting, payroll, benefits, or training is required. An advanced supplemental HR-relevant certification approved by the Director of Human Resources based on role is required.

Benefits

No specific benefits are mentioned in the job description.

Pay

Hiring Min Rate: $22.43 USD
Hiring Max Rate: $33.97 USD

Schedule

No specific schedule is mentioned in the job description.