Workforce Administration Assistant

About the role

This role is critical in supporting the Emergency Workforce Management Team to effectively manage the administrative requirements of a large nursing workforce. The position ensures that workforce administration tasks are completed accurately, efficiently, and within required timeframes, contributing to the smooth operation of nursing workforce management processes. The role will provide timely, professional, and transparent support to nursing staff by responding to rostering enquiries and assisting with workforce-related requests. In addition, the role will undertake a range of general administrative duties across the Emergency Department, supporting service delivery and operational effectiveness.

Responsibilities

• Provide effective, efficient and timely administrative support to the Emergency nursing workforce management team
• Support may include but is not limited to; UKG approvals, actioning shift swaps for nurses, annual leave processing, clerical duties associated with workforce, and generating allocation pages in a set time frame
• Coordination of administrative duties required for newly employed nurses
• Collaborate with all key stakeholders on a frequent basis to ensure common goals are met
• Maintain clear communication strategies with all key stakeholders within the Emergency workforce management team

Experience and qualifications

• Experience providing administrative support within a healthcare or large workforce setting
• Strong organisational and time management skills with the ability to prioritise tasks and meet deadlines
• Excellent communication and interpersonal skills to liaise with nursing staff and stakeholders
• Proficiency in workforce management systems and Microsoft Office applications
• Ability to work collaboratively within a multidisciplinary team

Benefits

• Salary packaging & novated leasing through Maxxia
• Onsite car & bike parking opportunities, deducted pre-tax (subject to availability)
• Access for you and your family to an extensive network of health and fitness facilities through Fitness Passport membership
• Excellent onsite fitness facilities at The Alfred via ProSport (pre-tax memberships)
• Childcare services at The Alfred managed by KU Children’s Services

Pay

5 weeks annual leave and salary packaging