Workday Payroll & Configuration Manager

HCM/Payroll Responsibilities

• Translates business needs into functional and technical requirements, implement solutions, and lead/coordinate activities related to project work plans.
• Ensures data integrity and system accuracy, helps design system specifications, works with internal/external technical resources to ensure that the HCM system is accessible, operational, and fully functional.
• Facilitates discussions between payroll, time tracking, and absence subject matter experts, as it relates to system wide functionality to review business needs, requirements, alternative solutions, and process improvements.
• Acts as project leader for implementations and in supporting system upgrades, changes, and modifications.
• Performs analysis in advance of all upgrades to determine the impact on existing processes.
• Supervises 1000+ payrolls and related activities for payrolls that exceed $500 million in gross wages and ~$140 million in taxes per year
• Manages the development and distribution of 50+ procedures for entering various types of payments, deductions, leaves, time offs, and audits for the various U.S. INEOS companies.
• Performs 30+ audits annually to ensure data integrity pertaining to W2, unemployment, employment verification, and workers compensation data.
• Provides technical guidance and direction to 25+ HR/Payroll staffs on the operation and maintenance of payroll related systems and applications.
• Corresponds with federal, state, and local tax agencies on behalf of the U.S. INEOS companies to ensure legal compliance with the latest tax statutes and guidelines.
• Develops day to day vendor relationships with tax filing, relocation, fleet management, verification of employment, and unemployment administration providers.
• Keeps abreast legislative changes through online publications and agency notices that impact payroll procedures and/or taxation to ensure company remains in compliance to avoid fines, penalties, and/or interest.
• Manages various payroll projects due to acquisitions, mergers, business closures and/or restructures.
• Develop/modify process for quarterly federal, state, and local tax reconciliation.
• Collaborates with diverse team members.
• Assists with coaching, developing, and training payroll teams at the various sites.
• Acts as a named support contact with vendors for all payroll tax items, new hire reporting, verification of employment, and unemployment administration.
• Configures/modify payroll, absence, and time tracking requirements for applicable US businesses.
• Troubleshoots payroll, absence, and time tracking issues and creates cases with vendor when not able to resolve within department.
• Identifies and documents recurring or systematic issues within the HCM system that require broader attention and resolution.
• Manages escalated issues (root cause) analysis, follow-up and resolution by working directly with vendors and payroll staffs.
• Maintains alignment of payroll and benefit requirements with changes within the HCM system.
• Performs accounting-related tasks that include providing general ledger support by assisting in the mapping requirements for SAP GL payroll files, expense module updates, and interacting with finance departments.
• Develops and administers business continuity for disruptions and crisis management.
• Manages unemployment claims delegations and data requirements for verification of employment and state agency wage reporting.
• Responsible for SSN verification for new hires using the Social Security Business Services Online system.
• Works closely with payroll staff in formulating system requests/recommendations, and analyzing post-implementation results of system changes.
• Cross-trains with the HCM Analyst regarding user access, compensation, allowance, job changes, and one-time payment plans.
• Shares learning with others by providing payroll cross training to internal team members on payroll and absence configuration to increase knowledge within the department.
• Identifies the need for user job aids across functional areas and solicits new or revised job aid requirements from the SMEs.
• Researches and prepares special reports for management.
• Assists PBHR Director with projects as needed.

Supervisory Responsibilities

• Interviews, hires, and trains new staff on Core Payroll Team.
• Continuous development of the Payroll Analyst in the areas of tax reconciliation/compliance, system maintenance, various audits, and providing customer service support with various elements within the HCM or related systems for U.S. based employees.
• Manages the daily workflow of the department.
• Provides constructive and timely performance evaluations.