Wedding Coordinator

The Gig

Virgin Voyages is seeking a Wedding Coordinator to support the Weddings & Celebrations program. This role will coordinate onboard weddings, proposal packages, and celebration experiences.

What You'll Be Up To

• Support operational planning and execution of onboard wedding and celebration programs across the fleet
• Coordinate day-to-day planning logistics and timelines for wedding and proposal experiences
• Manage sailor communication and follow-up throughout the planning lifecycle
• Prepare, maintain, and distribute operational documentation, including Planning Documents, event timelines, manifests, venue details, and execution grids
• Manage manifest updates and coordinate booking-related operational changes in alignment with established processes
• Partner closely with shipboard and shoreside teams, including Hotel Operations, Entertainment, Food & Beverage, Sailor Services, Revenue, Circles, and Terminal Operations, to support seamless event execution
• Support entertainment and vendor coordination, including music requests, décor needs, and onboard activation logistics
• Assist with onboard execution support and troubleshooting to ensure smooth delivery of Sailor experiences
• Maintain operational tracking tools and internal planning systems to support alignment across departments
• Support special voyages, proposal packages, and celebration-related experiences as the program continues to expand
• Assist with process documentation, workflow improvements, and operational optimization initiatives
• Build strong relationships with internal and external stakeholders to maintain a high level of service and execution quality
• Participate in site inspections, ship visits, onboarding support, and operational walkthroughs as needed
• Support reconciliation and operational follow-up as required
• Perform other job-related functions as assigned

Superpowers Required

• Bachelor’s degree preferred
• Excellent written and verbal communication skills with both internal and external partners
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple projects simultaneously in a fast-paced environment
• Strong problem-solving skills with the ability to adapt quickly to operational changes
• High level of professionalism and guest service orientation
• Ability to independently manage tasks with strong follow-through and accountability
• Experience working cross-functionally with multiple operational stakeholders
• Advanced proficiency with Google Workspace and/or Microsoft Office programs
• Experience with project management tools and operational tracking systems preferred
• Seaware experience preferred
• Cruise, hospitality, events, weddings, or group operations experience strongly preferred
• Willingness to travel in support of onboard operational execution as needed