Web Coordinator

About the role

The Web Coordinator supports the planning, coordination and execution of website initiatives within the Office of Communications and Marketing. This role serves as a central coordinator for website projects and content operations, managing content requests, coordinating stakeholders, supporting content governance, and maintaining the university’s web presence to ensure information is accurate, current and aligned with institutional goals.

Responsibilities

• Perform routine website updates, page edits and content maintenance within the Terminalfour content management system.
• Support migration of content from legacy websites into Terminalfour, including content entry, formatting and quality review.
• Monitor website content to identify outdated, inaccurate or duplicate information and coordinate updates with content owners.
• Support website governance efforts, including content inventories, ownership tracking and content review cycles.
• Maintain website content standards and help ensure consistency with institutional brand, accessibility and content guidelines.
• Manage website content requests and intake processes, working with campus partners to understand needs, priorities and deadlines.
• Coordinate website projects, enhancements and content updates across web, content, design, marketing and communications teams.
• Facilitate meetings with campus stakeholders to gather requirements, communicate progress and support project delivery.
• Track web-related projects, timelines, action items and deliverables to ensure work stays on schedule.
• Serve as a primary point of contact for website-related communications, status updates and stakeholder coordination.
• Manage and improve project management tools, workflows and documentation, including Monday.com, to support website operations, project execution and visibility into project status, workloads and priorities.
• Aid in budget tracking, invoices, purchase orders and vendor documentation.
• Manage meeting logistics, schedules, agendas and project records.
• Identify opportunities to improve website workflows, content maintenance processes and team efficiency.

Qualifications

• Bachelor’s degree
• 3+ years experience managing projects in a communications, marketing or creative environment
• Experience using project management tools and applying project management practices in a marketing or communications environment

Preferred Qualifications

• Experience working with external vendors or agencies
• Experience managing digital marketing or website-related projects, including content management systems
• Experience with Monday.com
• Knowledge of project management principles with the ability to manage multiple projects simultaneously
• Working knowledge of content management systems
• Experience with facilitating meetings, documenting decisions and following through on action items
• Strong attention to detail and ability to maintain accurate project documentation