Wealth Firm Operations Specialist II

This position supports Wealth Firm Operations across multiple functions while developing subject matter knowledge within assigned operational areas. Daily work may rotate among the department’s sub-units to build broad operational expertise, providing exposure to core Firm Operations processes and supporting the development of a long-term career path within the function.

Responsibilities

• Assist with trade settlement, cash movement, and reconciliation processes.
• Monitor the daily transaction flows to ensure accuracy, completeness, and timeliness.
• Support account opening, maintenance, and closure activities in accordance with operational requirements.
• Maintain client and account records within internal systems to ensure data accuracy and integrity.
• Perform data entry, validation, and quality control checks to comply with firm standards.
• Generate operational reports and dashboards for management review and process monitoring.
• Provide back-office support to advisors and relationship managers by resolving operational inquiries.
• Coordinate with custodians, banks, and counterparties to resolve processing issues.
• Serve as a floater to support multiple operational sub-units during absences or peak workload periods.
• Learn multiple operational functions to ensure broad transactional coverage capability.
• Routinely make decisions or approve transactions within the role’s designated authority.
• Use advanced subject matter knowledge and skillset to shift between two or more subunits in Firm Operations seamlessly.
• Perform all additional duties as assigned.

Qualifications

• High School Diploma or GED and 8 or more years of experience in the financial services industry OR
• High School Diploma or GED and 4 years of experience in a similarly situated wealth management operations department OR
• Associate's Degree in a business-related field plus 3 years of experience in a role pertaining to financial operations, particularly cash control in a financial institution OR
• Bachelor's Degree in a business-related field plus 1 year of experience in a role pertaining to financial operations or securities industry-related business.
• Aptitude for attention to detail and accuracy in handling financial data.
• Ability to adapt quickly to shifting priorities and tasks.
• Effective communication skills for liaising with internal teams and external partners.
• Solid understanding of more than one subunit of wealth management firm operations.
• Proven ability to adapt quickly to shifting priorities and tasks while maintaining strong attention to detail and accuracy.
• Advanced knowledge of Microsoft Excel, reporting tools, and core operations systems.

Physical Requirements & Working Conditions

• Must be able to sit for long periods of time and use a computer keyboard and/or mouse requiring hand and wrist manipulation while viewing computer screens.