Water Resources Analyst

About the role

The Water Resource Analyst position within the Community Development Department of the City of Prescott is responsible for performing a variety of clerical, technical, and analytical activities. This includes monitoring Water Service Applications, recommending procedural changes, and assisting with the implementation and maintenance of various technological systems.

Responsibilities

• Works closely with staff to monitor Water Service Applications through processes to keep workflow on track; assures compliance with applicable codes, timeframes, and policies.
• Recommends procedural changes to resolve issues, improve efficiencies, and automate existing work.
• Affords assistance in developing processes to streamline written policies and standard operating procedures (SOP).
• Aids in the implementation, installation, configuration, troubleshooting, training, maintenance, and updating of applicable technologies, including but not limited to CentralSquare, Laserfische, and other programs that support department activities.
• Develops process and procedure for data gathering, input, and reporting.
• Aids in the preparation of a variety of reports such as monthly and quarterly activity summaries, annual reports, and specific statistical/research reports as needed.
• Aids in the proper management and implementation of the City's Records Management Program for the Division by organizing paper and electronic files, records retention schedules, and regulatory reports and records.
• Aids in the processing and tracking of Water Service Agreement applications (WSA) for incorporation into the Water Resources Obligation Catalog and the Water Resources Management Model (WRMM).
• Aids in preparing memos, presentations, and other materials as needed in support of Council and Council Subcommittees related to water resources items.
• Aids in identifying, applying for, and managing grant opportunities.
• Supports assigned projects or programs, such as the Water Rebate Program.
• Conducts research; prepares statistical reports and spreadsheets.
• Maintains various paper files; retrieves records, logs, and files paper documents; assists with Public Record Requests; retrieves, revises, prints, and saves computer files; and prepares copies of documents as requested.
• Maintains various computer files and databases; collects and tracks data.
• Provides support to assigned projects or programs, such as the Water Rebate Program.
• Tracks and assists with the professional development and training of Department staff, including monitoring continuing education, certification achievement/renewal.
• Tracks and assists with Employee PPE and uniform orders.
• Serves as backup to other administrative support staff, including answering multi-line phone system, mail distribution, and receptionist, when needed.
• Types drafts; proofreads edited copy; prepares various final documents including letters, reports, forms, invoices, and training materials; and copies and collates materials for distribution and/or storage.
• Opens, sorts, and distributes mail.
• Assists with budget monitoring.
• Attends required meetings.
• Completes special projects, as needed.
• General office management.

Requirements

• Education and/or Experience: Associate degree with major course work in public administration, business/project management or a closely related area; three (3) years of planning, engineering, or water resource experience preferably in a capacity within a municipal environment; or any equivalent combination of education, experience, and training which provides the knowledge and abilities necessary to perform the essential functions of the position.
• Licensing, Certification, and Other Requirements: Possess a valid Arizona driver's license.

Qualifications

• Knowledge of the City of Prescott's governmental organization, policies, and procedures.
• Knowledge of federal, state, and City rules, regulations, policies, procedures, codes, and ordinances related to water resource management and records retention.
• Knowledge of general water conservation issues related to the Southwest and particularly Arizona.
• Knowledge of state records management program for municipalities and applicable Arizona revised statutes for public records.
• Knowledge of principles, practices, policies, and procedures of records retention.
• Knowledge of research and analytical reporting methods, techniques, and procedures.
• Ability to follow-up on tasks while working on multiple projects.
• Knowledge of City codes and policies that govern the operations of ComDev.
• Skills in using computer software, including word processing, spreadsheet, and database applications.
• Skills in developing and implementing procedures to expedite plan review processes.
• Skills in tracking project status, identifying process delays or bottlenecks, and recommending solutions.
• Skills in coordinating and implementing duties related to public records between various divisions for the Department.
• Skills in communicating, both verbally and in writing.
• Ability to establish and maintain effective working relationships with stakeholders.
• Ability to investigate and respond to difficult and sensitive problems and complaints in a professional manner.
• Ability to identify and report findings and take necessary corrective action.
• Ability to work independently with a self-starting initiative.
• Ability to perform research using complex technical reference manuals, City ordinances, legal agreements, and drawings.

Physical Demands And Working Conditions

• Work is performed in a standard City office environment.
• Safely operates a City vehicle and variety of standard office equipment including a computer terminal, telephone, 10-key calculator, copier, and fax machine requiring continuous and repetitive arm, hand, and eye movement.
• Safely exerts moderate physical effort including, but not limited to, lifting, carrying, pushing, and/or pulling, etc. of objects and materials of moderate weight (35 pounds or less).

Benefits Summary

Major Benefits for Full-Time Regular Employees: A diverse range of complimentary mental health and wellness services is available, including an Employee Assistance Program, a free subscription to Calm, and health coaching. Paid time off up to 25 days in first year of employment. 10 paid holidays and 1 floating holiday per year. Free employee only coverage for medical, dental, vision, short-term disability, and life insurance. Pension and long-term disability through Arizona State Retirement System, click here for more details. Supplemental benefits such as deferred compensation plans and additional life insurance.