Warehouse & Safety Lead
About the role
The Warehouse & Safety Lead position is based in Lenexa, Kansas, and is part of Vitalograph, a global leader in respiratory diagnostics. This role plays a crucial part in maintaining a safe, compliant, and efficient working environment, while driving process improvements and supporting the company's growth.
Responsibilities
Develop, implement, and enforce health and safety policies in compliance with OSHA, FDA, ISO 9001 and other applicable regulations.
Conduct safety audits, risk assessments, and emergency preparedness drills at scheduled intervals.
Investigate incidents, identify root causes, and implement corrective actions as required.
Provide safety training programs to employees and contractors to promote a strong culture of safety.
Ensure facility operations align with industry and regulatory standards, including FDA, ISO and OSHA.
Coordinate with Human Resources by providing all necessary documentation, incident details, and reporting to support Workers’ Compensation claims and case management.
Source, negotiate, and manage contracts with service providers for maintenance, repairs, and cleaning services.
Oversee the maintenance of facility infrastructure, including HVAC, electrical, plumbing, and production equipment, to ensure continuous and efficient operations.
Schedule and supervise preventative maintenance programs to reduce downtime and increase equipment reliability.
Maintain records of maintenance activities and ensure adherence to regulatory requirements.
Analyse operational metrics and identify opportunities for process improvements across ordering, shipping, and inventory workflows.
Develop and implement Standard Operating Procedures (SOPs) to support efficient order management, shipping, and inventory handling.
Prepare regular reports on key performance indicators (KPIs), including order/shipment data entry accuracy, inventory counts and management, and process rates.
Maintain inventory accuracy through cycle counts, stock reconciliation, and discrepancy resolution.
Adhere to FIFO inventory management practices and monitor stock levels to support operational and customer requirements.
Utilise and maintain shipping systems, including UPS, FedEx, Starship, and LTL freight platforms.
Monitor shipment status, investigate delays or damage, and resolve carrier-related issues as needed.
Support the implementation and integration of new shipping, warehouse, and logistics technologies.
Train new employees on safety requirements and material handling equipment.
Prepare and communicate operational metrics and performance data to the Global Supply Chain Director.
Ensure compliance with RMA, resupply, depot, hazardous goods, and other shipping and receiving procedures and work instructions.
Cover assigned duties for Shipping Associate(s) during leave/PTO or periods of high shipping volume.
Perform other tasks as reasonably required by Vitalograph management.
Requirements
A minimum of 2 years of professional experience in supervisory duties, inventory control, vendor management, and building/facility maintenance.
Good communication and interpersonal skills.
Experience writing and updating SOPs.
Strong organizational and time-management skills.
Basic mechanical skills.
The ability to drive a forklift and obtain certification.
Qualifications
Understanding of and/or prior training on OSHA requirements and directives.
Understanding of ISO 13485, Medical Devices Directive, and GCP, as required.
Experience with the importation/exportation of commercial goods.
Knowledge or experience within cardiopulmonary or respiratory diagnostics.
Skills
Excellent communication and interpersonal skills.
Experience writing and updating Standard Operating Procedures (SOPs).
Strong organizational and time-management skills.
Basic mechanical skills.
The ability to drive a forklift and obtain certification.
Benefits
401(k): Secure your financial future with our robust retirement savings plan.
Health Insurance: Comprehensive coverage to support you and your family.
Paid Time Off: Enjoy a healthy work-life balance with generous leave.
Comprehensive Training: Training in respiratory diagnostic products and healthcare installation standards.
Professional Development: Opportunities for career development and advancement within a dynamic and innovative global organisation.
Tuition Reimbursement: Financial support to help you continue your education.
Pay
Compensation and benefits are competitive and commensurate with experience.
Schedule
The role requires some domestic travel up to 10%, with most travel being domestic and approximately one to five overnight stays. Some internal meetings or investigator meetings may also require internal travel with overnight stays.