Warehouse & Safety Lead

Job Description In September 2024, Morgan Scientific Incorporated (MSI) joined the Vitalograph group of companies as a wholly owned subsidiary. Vitalograph, a global leader in respiratory diagnostics, has had a long and enduring relationship with Morgan Scientific. Bringing the two organisations together is a natural progression, combining our expertise to deliver the best possible diagnostic solutions and support a better understanding of lung health. The acquisition of Morgan Scientific represents a key milestone in Vitalograph’s global respiratory diagnostics strategy and strengthens our ability to provide comprehensive testing solutions that support better respiratory healthcare. Vitalograph is in the midst of an ambitious growth strategy and is on track to treble its respiratory diagnostics business in the four years leading to 2026. This is an exciting time to join Vitalograph and play an important role in supporting our continued growth. As Warehouse & Safety Lead, you will have a broad and varied remit across warehouse operations, health and safety, facilities, inventory management, compliance and process improvement. You will have the opportunity to make a tangible impact on how our Lenexa operation performs, while working as part of a growing global healthcare organisation. Why Join Us? We believe in fostering a supportive environment that values both personal and professional growth. When you join Vitalograph, you’ll become part of an innovative organisation whose work contributes to better respiratory healthcare globally. We offer a comprehensive benefits package designed to help you thrive: 401(k): Secure your financial future with our robust retirement savings plan. Health Insurance: Comprehensive coverage to support you and your family. Paid Time Off: Enjoy a healthy work-life balance with generous leave. Comprehensive Training: Training in respiratory diagnostic products and healthcare installation standards. Professional Development: Opportunities for career development and advancement within a dynamic and innovative global organisation. Tuition Reimbursement: Financial support to help you continue your education. About The Role Based in Lenexa, Kansas, we are recruiting for a Warehouse & Safety Lead to take ownership of our warehouse, safety, facility and operational processes. This is a hands-on and varied role where you will be responsible for maintaining a safe, compliant and efficient working environment, while identifying opportunities to improve processes, performance and operational effectiveness. Health, Safety & Compliance Develop, implement and enforce health and safety policies in compliance with OSHA, FDA, ISO 9001 and other applicable regulations. Conduct safety audits, risk assessments and emergency preparedness drills at scheduled intervals. Investigate incidents, identify root causes and implement corrective actions as required. Serve as the primary point of contact for all onsite injuries and incidents, ensuring timely and accurate reporting and communication to the appropriate parties. Coordinate with Human Resources by providing all necessary documentation, incident details and reporting to support Workers’ Compensation claims and case management. Provide safety training programmes to employees and contractors to promote a strong culture of safety. Ensure facility operations align with industry and regulatory standards, including FDA, ISO and OSHA. Support audits and inspections by regulatory bodies or customers, providing required documentation and addressing findings promptly. Source, negotiate and manage contracts with service providers for maintenance, repairs and cleaning services. Facility Maintenance Oversee the maintenance of facility infrastructure, including HVAC, electrical, plumbing and production equipment, to ensure continuous and efficient operations. Schedule and supervise preventative maintenance programmes to reduce downtime and increase equipment reliability. Maintain records of maintenance activities and ensure adherence to regulatory requirements. Process Improvement & Reporting Analyse operational metrics and identify opportunities for process improvements across ordering, shipping and inventory workflows. Develop and implement SOP’s to support efficient order management, shipping and inventory handling. Prepare regular reports on key performance indicators (KPIs), including order/shipment data entry accuracy, inventory counts and management, and process rates. Warehouse, Inventory & Shipping Maintain inventory accuracy through cycle counts, stock reconciliation and discrepancy resolution. Adhere to FIFO inventory management practices and monitor stock levels to support operational and customer requirements. Utilise and maintain shipping systems, including UPS, FedEx, Starship and LTL freight platforms. Monitor shipment status, investigate delays or damage, and resolve carrier-related issues as needed. Support the implementation and integration of new shipping, warehouse and logistics technologies. Train new employees on safety requirements and material handling equipment. Prepare and communicate operational metrics and performance data to the Global Supply Chain Director. Ensure compliance with RMA, resupply, depot, hazardous goods and other shipping and receiving procedures and work instructions. Cover assigned duties for Shipping Associate(s) during leave/PTO or periods of high shipping volume. Perform other tasks as reasonably required by Vitalograph management. Travel Domestic and international travel is required up to 10%. Most travel will be domestic, with approximately one to five overnight stays. Some internal meetings or investigator meetings may also require internal travel with overnight stays. Education & Experience Required The following competencies are required for personnel undertaking this role. These requirements should be compared against CVs and Employee Training and Development Records to identify knowledge gaps and future training needs. Candidates should have a minimum of 2 years of professional experience in each of the following: Supervisory duties Inventory control Vendor management Building/facility maintenance In Addition, You Will Need Good communication and interpersonal skills. Experience writing and updating SOPs. Strong organisational and time-management skills. Basic mechanical skills. The ability to drive a forklift and obtain certification. Preferred Education & Experience The following experience would be advantageous: Understanding of and/or prior training on OSHA requirements and directives. Understanding of ISO 13485, Medical Devices Directive and GCP, as required. Experience with the importation/exportation of commercial goods. Knowledge or experience within cardiopulmonary or respiratory diagnostics. Work Environment This role generally operates in a professional office environment and routinely uses standard office equipment, including computers, telephones, photocopiers and filing cabinets. As this is a varied and hands-on position, the role will also involve regular activity within the warehouse and facility environment. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; the employee must regularly lift and/or move objects up to 10 pounds, frequently lift and/or move objects up to 50 pounds, and occasionally lift and/or move objects that weigh more than 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.