Warehouse/Safety Coordinator

About the role

We are seeking a detail-oriented and proactive Warehouse Administrative Coordinator to join our dynamic team in Norfolk, VA. This role combines traditional administrative duties with safety coordination, inventory management, and customer service responsibilities. The ideal candidate will be highly organized, possess excellent communication skills, and demonstrate strong problem-solving abilities and the capacity to thrive in a fast-paced warehouse environment.

Responsibilities

Administrative & Coordination

• Create and maintain various workplace communications and visual materials
• Coordinate with outside contractors and manage visitor protocols
• Process inventory adjustments and create customer orders for prop repairs
• Maintain organized filing systems and manage record retention schedules
• Create new hire packets

Inventory Management & Quality Control

• Oversee Coast Guard kit inventory management, including monitoring stock levels and coordinating with management on supply needs
• Manage cycle count processes, including scheduling, variance analysis, and discrepancy resolution
• Process shipping discrepancy reports (OS&D) and coordinate appropriate resolutions
• Utilize critical thinking skills to evaluate claims and make informed decisions
• Maintain accurate data reports and ensure timely updates

Safety Program Management

• Coordinate and conduct safety training programs, including hazardous materials training
• Manage safety documentation and maintain training matrices
• Plan and execute safety initiatives and events
• Process incident reports and conduct investigations
• Oversee contractor safety program compliance
• Coordinate with vendors for safety equipment maintenance
• Conduct regular safety inspections and maintain detailed records

Driver Program Support

• Process and maintain driver documentation including manifests and fuel receipts
• Reconcile fuel transactions and report discrepancies
• Ensure proper distribution of safety documentation to drivers

Technical Requirements

• Proficiency in Microsoft Office Suite, particularly Excel and Word
• Experience with AS400 systems preferred
• Ability to assist employees with various software platforms including Workday
• Strong technical aptitude and willingness to learn new systems

Customer Service

• Provide backup support for will-call operations
• Maintain professional communication with customers, sales team, and internal stakeholders
• Process customer requests and inquiries efficiently

Qualifications

• Strong organizational and time management skills
• Excellent attention to detail
• Outstanding written and verbal communication abilities
• Ability to work independently and demonstrate initiative
• High degree of integrity and commitment to confidentiality
• Problem-solving skills and ability to work under pressure
• Proven ability to manage multiple projects simultaneously

This position operates in a warehouse setting and requires occasional physical activity including walking throughout the facility, handling documents, and operating office equipment. Must be comfortable working in an industrial environment and adhering to all safety protocols.

Working Conditions

While performing the duties of this job, the employee is frequently required to stand, walk, bend, stoop, balance and use arms and hands to reach, pull, push, clasp and move a variety of materials. Walkways are concrete and/or metal grating. The employee must lift and/or move up to 50 pounds occasionally and up to 20 lbs frequently. Employee may be exposed to high, precarious places. The warehouse environment can be hot (or cold) and dusty.

Pay

The anticipated starting pay range for this position is $25.00 per hour. The actual base pay offered will vary depending on multiple factors including job-related knowledge/skills, relevant experience, business needs, and geographic location. It is not typical for an individual to be hired at or near the top end of the salary range for their role.

Benefits

• Medical, dental, and vision insurance
• Paid vacation
• 401(k) with up to 4% company match
• Health Savings Account with company contribution
• Wellbeing program
• Product purchase discounts