Warehouse Operations Coordinator

Key driver of efficient office, purchasing, inventory, pricing, and warehouse workflows. Coordinate daily receiving appointments, support supplier/broker and customer-facing processes, and use Microsoft Dynamics 365 (D365) to maintain accurate, timely data, documents, and decisions. Partner closely with management, purchasing/logistics, warehouse staff, suppliers, brokers, delivery carriers, and agency stores to keep products moving and customers informed.

Environmental Factors

Work is performed in a mixed office and warehouse operations setting. The role is primarily administrative and technical but may require entering warehouse areas and supporting receiving, picking, staging audits, loading, or related warehouse activity as needed. Exposure may include warehouse traffic, pallets, product movement, loading/staging areas, temperature variation, noise, dust, and routine warehouse safety risks.

Qualifications

• High school graduation or equivalent and one (1) year of experience providing administrative-level support to a business or organization.
• Additional experience in warehouse operations, inventory control, purchasing support, D365 or comparable ERP systems, product/vendor/customer data maintenance, or supplier/customer coordination is relevant.
• OR one (1) year of college-level study in accounting, business or public administration, office administration or a related field. Coursework or experience in supply chain, logistics, inventory management, business operations, or information systems is also relevant.
• OR one (1) year as an Administrative Services Technician III with the State of Vermont.
• Comparable experience performing specialized administrative/technical operations coordination in a warehouse, purchasing, inventory, retail operations, or ERP-supported environment should be considered.

Preferred Qualifications

• Microsoft Dynamics 365
• Warehouse receiving or inventory systems
• Purchasing support
• Supplier/broker coordination
• Product code maintenance
• Pricing support
• Special order processing
• Customer-facing program administration

Special Requirements

• For some positions, experience working with the VISION system (State of Vermont PeopleSoft financial management system) may be required.
• For this role, experience with D365 or comparable ERP/warehouse inventory systems may be required.
• Ability to work in warehouse areas and assist with warehouse operational duties as needed may also be required.

Benefits

The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

• 80% State paid medical premium
• Dental Plan at no cost for employees and their families
• Flexible Spending healthcare and childcare reimbursement accounts
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• 12 paid holidays each year and a generous leave plan; many jobs also allow for a flexible schedule
• Low cost group life insurance
• Tuition Reimbursement
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program