Warehouse Manager

Integrated Medical Systems, Inc. (IMS), founded in 1994, is a leading national distributor in the alternate site market. We offer flexible rental and purchase options for a vast line of disposable and rental products specific to infusion, respiratory, enteral feeding, oncology, and cleanroom. Our team is innovative, dedicated, and focused on enhancing customer experience from start to finish.

About the role

We are seeking an experienced Warehouse Supervisor to manage and oversee all warehouse activities, ensuring efficient processes and maximizing productivity. The ideal candidate will be an effective team leader with a strong background in optimizing warehousing operations.

Responsibilities

• Safety & Compliance
  • Promote and maintain a culture of safety throughout the warehouse.
  • Ensure compliance with OSHA regulations and company safety policies.
  • Conduct regular safety inspections, audits, and safety meetings.
  • Investigate accidents and implement corrective and preventive actions.
  • Ensure proper use of PPE, forklift safety, dock safety, and Lockout/Tagout procedures.
  • Maintain employee training records and certifications.
• Receiving Operations
  • Manage daily receiving activities for domestic and international shipments.
  • Verify quantities, product condition, and documentation.
  • Coordinate with Purchasing to resolve shortages, damages, discrepancies, and vendor issues.
  • Maintain accurate inventory from receipt through put-away.
• Inventory Management
  • Maintain inventory accuracy through cycle counting and reconciliation.
  • Oversee replenishment activities to support uninterrupted order fulfillment.
  • Ensure proper product rotation using FIFO (First In, First Out) and FEFO (First Expired, First Out) methodologies.
  • Monitor inventory locations and optimize warehouse slotting.
• Picking, Packing & Shipping
  • Ensure accurate and timely order fulfillment.
  • Monitor picking productivity, packing quality, and shipping accuracy.
  • Meet customer service requirements for on-time shipment performance.
  • Verify shipping documentation and compliance requirements.
• Warehouse Management System (WMS)
  • Manage daily warehouse transactions using WMS.
  • Ensure inventory accuracy through proper system usage.
  • Train employees in WMS processes and standard operating procedures.
• Scheduling & Logistics
  • Coordinate carrier appointments and transportation schedules.
  • Balance labor resources based on workload forecasts.
  • Collaborate with freight carriers and logistics providers to ensure service levels.
• Productivity & Performance
  • Establish and monitor warehouse KPIs including safety performance, order accuracy, payroll management, and productivity.
• Quality Control
  • Ensure products meet company and regulatory quality standards.
  • Manage nonconforming material and quarantine processes.
  • Support internal and external quality audits.
  • Implement corrective and preventive actions.
• Customer Service
  • Work closely with Customer Service to resolve shipping issues and customer concerns.
  • Ensure customer orders are fulfilled accurately and on time.
  • Maintain high levels of responsiveness for urgent customer requests.
• Cross-Functional Communication
  • Maintain direct communication with Purchasing regarding inventory levels, shortages, supplier performance, and receiving issues.
• Leadership
  • Hire, train, coach, and develop warehouse personnel.
  • Conduct performance evaluations and provide ongoing feedback.
  • Create employee schedules and manage labor utilization.

Requirements

• 5+ years of warehouse leadership experience.
• Experience with Warehouse Management Systems (WMS) such as Epicor WMS, Latitude WMS, or similar.
• Experience managing all aspects of a standalone distribution center (50,000 +/- SF), including security, maintenance, and employee relations (hiring, training, disciplinary actions).
• Strong knowledge of inventory control, replenishment, FIFO/FEFO, shipping, and receiving.
• Knowledge of OSHA regulations and warehouse safety programs.
• Experience with continuous improvement methodologies (Lean, Six Sigma preferred).
• Strong leadership, organizational, and communication skills.
• Proficiency in Microsoft Excel and warehouse reporting.

How You’ll Make an Impact

• Supervise warehouse staff and daily activities.
• Manage, evaluate, and report on warehouse productivity.
• Track and coordinate the receipt, storage, and timely delivery of goods and materials.
• Order supplies and maintain suitable inventory levels.
• Check orders, bills, items received, inventory, and deliveries for accuracy.
• Maintain records, report relevant information, and prepare necessary documentation.
• Ensure basic maintenance standards and compliance with health and safety regulations.
• Perform daily inspections of the warehouse grounds.
• Coordinate and maintain fleets and equipment.
• Communicate and coordinate with other departments and customers.

Benefits

• Paid time off
• 401(k) with matching
• Dental insurance
• Health insurance with 100% of premiums covered by IMS for employees
• Vision insurance
• Employee Wellness Program through Revive Health

Pay

$75,000 - $85,000 USD (yearly)