Warehouse Inventory and Logistics Coordinator

Suspended Material Area (SMA)

• SMA Coordination: Maintain, organize, and monitor the Suspended Material Area (SMA) to ensure items are properly tracked and neatly organized
• RMA Processing: Properly disposition items assigned to the SMA, including processing returns through standard Return Material Authorization (RMA) procedures, including proper inventory transactions
• Aging & Tracking: Actively track all items in the SMA, monitoring dwell time to ensure materials are dispositioned in a timely manner and preventing unhandled backlog
• Area Upkeep: Keep the SMA safe, clean, orderly, and clearly labeled at all times

Shipping, Receiving & Incoming Inspection

• Receiving Inspection: Perform detailed incoming inspections to verify that physical shipments match vendor paperwork (packing slips) and order system specifications
• Material Job Assignment: Accurately assign and stage incoming materials to the correct job upon receipt to support operational workflows
• Shipping Execution: Package, document, and schedule outgoing shipments in alignment with company standards and delivery timelines
• Parts Pickup Area: Maintain and clean the parts pickup area, ensuring it remains organized, accessible, and neat for internal team pickups

Fleet Operations & Vehicle Maintenance

• Vehicle Status Monitoring: Monitor the overall status and health of the company fleet, tracking routine maintenance schedules and coordinating necessary service or repair needs as required
• Garage Parking Safety: Maintain a safe, clear, and consistent parking pattern for all fleet vehicles stored in the garage facility
• End-of-Life Dispositioning: Assist management in the evaluation, coordination, and disposition process for vehicles reaching their end of life

Warehouse & Inventory Workforce Management System (WMS) Data Entry & Maintenance

• Maintain inventory accurate records within the BuildOps Workforce Management System, supporting accurate counts and real-time tracking
• Fleet Inventory Support: Support vehicle inventory processes, assisting with stock checks and material tracking across the fleet
• Warehouse Coordination: Oversee general warehouse operations to maintain a neat, safe, and highly structured environment

Obsolete Inventory Disposition

• Identify and properly disposition old, obsolete, or non-viable inventory to maximize space and operational efficiency

Required Skills & Qualifications

• Experience: Minimum of 3 years of experience in warehouse coordination, shipping and receiving, inventory control, or logistics operations
• Software Proficiency: Hands-on experience utilizing a Workforce Management System (WMS) or Inventory Management Software, preferably BuildOps or similar. Proficiency with basic inventory tracking platforms is required.
• RMA & Inspection Skills: Proven understanding of RMA workflows, return handling, and incoming material inspection practices against purchase orders and shipping manifests
• Fleet Coordination: Prior experience monitoring vehicle service needs, coordinating fleet upkeep, or assisting with equipment/vehicle disposition
• Organization & Detail: Outstanding organizational and spatial management skills, with a track record of keeping physical warehouses and staging areas neat, organized, and safe
• Communication & Collaboration: Strong verbal and written communication skills to effectively coordinate across operations, field teams, vendor logistics providers, and management