Warehouse Coordinator

About the role

Are you an experienced warehouse or inventory professional who takes pride in staying organized, keeping inventory accurate, and making sure operations have what they need to succeed? Looking for a consistent Monday–Friday schedule, great benefits, and an opportunity to grow with a rapidly expanding organization? Come build your career with Service Minds. We're looking for an experienced Warehouse Coordinator to take ownership of day-to-day warehouse operations, inventory control, receiving, and material organization for our Birmingham, AL branch. This isn't just about putting materials on shelves. You'll help make sure our HVAC, Plumbing, and Electrical technicians have the right parts and equipment when they need them, while keeping inventory accurate, organized, and properly documented. This is not an entry-level position. Previous warehouse, inventory control, receiving, or logistics experience is required.

Responsibilities

• Receive, inspect, verify, and process incoming materials, equipment, and deliveries
• Confirm quantities and materials against purchase orders and delivery documentation
• Accurately record inventory transactions within ServiceTitan
• Organize and stock incoming inventory in designated warehouse locations
• Prepare outgoing materials, transfers, returns, and shipments
• Ensure inventory is properly labeled, stored, and accounted for
• Identify damaged, missing, or incorrect materials and communicate discrepancies promptly
• Take ownership of branch inventory accuracy
• Track inventory movement into and out of the warehouse
• Allocate materials to technician jobs and work orders
• Perform routine cycle counts and scheduled physical inventories
• Research and resolve inventory discrepancies
• Identify recurring inventory issues and help determine the cause
• Maintain accurate inventory records and documentation
• Help minimize lost, misplaced, or unaccounted-for materials
• Monitor technician truck inventory
• Replenish truck stock as needed
• Prepare materials and equipment for upcoming jobs
• Help technicians locate required parts and equipment
• Communicate inventory shortages, backorders, and availability
• Coordinate with branch and procurement teams when additional materials are needed
• Help ensure technicians are prepared before they leave for their service calls
• Maintain a clean, safe, and highly organized warehouse
• Keep shelving, inventory locations, receiving areas, and workspaces organized
• Safely operate forklifts, pallet jacks, and other material-handling equipment
• Assist with loading and unloading deliveries
• Follow company inventory procedures and safety standards
• Identify opportunities to improve warehouse organization and efficiency
• Maintain accurate records and documentation
• Assist with additional warehouse and branch responsibilities as needed

Requirements

• Previous warehouse, inventory control, receiving, logistics, or similar experience
• Experience managing and tracking inventory
• Experience receiving and verifying incoming materials
• Forklift experience
• Strong computer skills and comfort working within inventory management systems
• Strong organizational skills and exceptional attention to detail
• Ability to maintain accurate records and documentation
• Ability to identify and resolve inventory discrepancies
• Strong problem-solving skills
• Ability to prioritize responsibilities in a fast-paced environment
• Ability to work independently with minimal supervision
• Strong communication skills
• Ability to work effectively with technicians, branch leadership, procurement, and other team members
• Dependability and a strong work ethic
• Ability to safely lift, carry, and move materials throughout the workday
• Commitment to maintaining a clean and safe warehouse environment

Qualifications

• Experience supporting HVAC, Plumbing, Electrical, or another skilled-trades operation
• Experience using ServiceTitan
• Experience with inventory cycle counts and physical inventories
• Experience managing technician or vehicle inventory
• Familiarity with HVAC, Plumbing, or Electrical parts and equipment

Benefits

• Choice