Warehouse Coordinator

About the role

The Warehouse Coordinator, under the direction of the Materials Manager, leads, oversees, and assists Supply Department personnel to ensure optimal client service and communication.

Responsibilities

• Assist the Materials Manager in overseeing day-to-day operations of the Supply Department.
• Serve as project leader in developing and implementing training, QA programs, and department protocols.
• Assist in shipping, receiving, and inventory control of client/phlebotomy supplies, lab office supplies, and equipment.
• Maintain perpetual inventory and deliver supplies to all locations.
• Fill daily orders for clients, phlebotomists, and internal departments received via fax, email, and interdepartmental mail.
• Problem-solve via phone/email by contacting clients, phlebotomists, and internal departments.
• Verify outstanding supplies with the manager and keep clients informed of backordered items.
• Process receiving reports for all warehouse shipments and maintain records of supplies entering and leaving the warehouse.
• Receive and stock supplies from vendors according to departmental protocol, label containers with receipt dates, and verify invoices/packing slips.
• Physically shelve and rotate stock per department procedure, ensuring supplies with the earliest expiration date are used first.
• Maintain inventory of supplies and coordinate replacement and ordering from approved vendors, approving emergency deliveries as needed.
• Ensure accuracy of completed client and internal request forms.
• Assist the Supply Supervisor in directing inventory and stock control programs, completing low stock/discrepancy report forms.
• Serve as lead for warehouse employees and submit recommendations for personnel evaluations.
• Assist with warehouse organization and safety, including biohazard waste disposal and efficient supply packaging, while maintaining a cleaning/organization schedule.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Perform all job responsibilities in alignment with industry security practices and regulatory guidelines to protect sensitive data.
• Familiarize with and abide by the Corporate Compliance Program and all Corporate policies, including Privacy and Security policies.