Warehouse Coordinator

Overview & Purpose

This position verifies and keeps records on incoming and outgoing shipments and prepares items for shipment by performing the duties described below.

Essential Functions

• Pick, pack & process supply orders through UPS shipping system or local carrier per routing guides; ensure all supply orders printed by 3 PM ship the same day.
• Receive inbound shipments by matching packing slips with products received; note any discrepancies on the bill of lading & packing slip and notify the Purchasing/Inventory Coordinator immediately.
• Carefully inspect inbound equipment shipments for freight damage; open & inspect any equipment with carton damage and obtain shop assistance as needed.
• Pull & unbox equipment orders.
• Fill backorders the same day merchandise is received.
• Assist Vision Center Representatives with freight charges and answer questions regarding item status (in stock, out of stock).

Secondary Duties

• Complete daily forklift inspection report and monthly battery check.
• Restock shelves or flow rack daily, or more often if needed.
• Complete Call Tags to have merchandise picked up from customer locations.
• Log items returned on “Merchandise Returned” forms at least once a week.
• Assist with monthly physical inventory counts.
• File orders by day and store in file cabinet.
• Comply with warehouse safety & housekeeping guidelines.
• Assist co‑workers when they need files retrieved from the warehouse.

Other Responsibilities

• Keep warehouse clean; sweep floors and dust shelves.
• Shred documents/reports.
• Building maintenance: change ceiling tiles & light bulbs; move office furniture when needed; salt walkways when necessary.

Supervisory Responsibility

This position has no direct supervisory responsibilities.

Work Environment

The role works in a warehouse setting with some outdoor exposure during the workday. It routinely uses standard office equipment (computers, phones, photocopiers, filing cabinets, fax machines) and standard warehouse equipment (hand trucks, box cutters, tape dispensers).

Physical Demands

The employee regularly uses hands to finger, handle, or feel; reaches with hands and arms; talks or hears; stands; walks; and stoops, kneels, crouches, or crawls. Occasionally required to sit and climb or balance. Must regularly lift, push, pull, and/or move objects up to 10 lb, frequently lift, push, pull, and/or move objects up to 50 lb, and occasionally lift, push, pull, and/or move objects over 100 lb. Vision requirements include close, distance, color, peripheral, depth perception, and ability to adjust focus.

Position Type & Expected Hours of Work

Full‑time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Travel

No travel is expected for this position.

Required Education & Experience

• High school diploma or GED, or equivalent years of experience.
• Certified forklift operator.
• Ability to operate banding unit, compactor, pallet jack, and hand truck.
• Ability to operate UPS Manifest system.

Other Duties

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.

Pay

Compensation details: yearly salary range $18.14 – $23.06.