Warehouse Coordinator

About the role

Maintain organized work areas for the storage, receipt and distribution of materials & equipment; ensure materials are received/stored by work order number, are available when required, and issued by work order number using the material request sheet.

Hargrove fosters a culture built on trust, personal integrity, and a “team mentality” where each person’s contributions are valued both on a project and company-wide. Safety is a core priority, protecting the well‑being of everyone involved in the work. As a 100% teammate‑owned company, Hargrove offers a comprehensive benefits package to eligible teammates.

Responsibilities

• ORDERING
  • Ensure all materials called out in the job plans are properly ordered
  • Perform weekly audits of the planning database vs orders placed to ensure orders are completed and timely
• RECEIPTS
  • Track the receipt of all long lead material
  • Receive all overhaul materials & equipment
  • At one month prior to the overhaul, provide a report of all unreceived material to the Overhaul Manager
  • Support warehouse audits conducted by the Overhaul Manager and Overhaul Contractor Manager throughout the planning process
  • Coordinate unloading of materials or equipment from delivery vehicles
  • Verify that received materials are as ordered in relation to: specifications, quantity ordered vs. shipped, proper identification/markings, and material documentation
  • Address & resolve material discrepancies (shortage, over shipments, non‑conformance) with purchasing & or suppliers
  • Identify materials by work order number (requisition number, purchase order number – if required) and stage and/or kit materials in appropriate staging areas
  • Update the planning database to reflect receipt of material as it arrives
  • Frequently audit material received vs. expected delivery dates on the purchase orders to identify any late‑to‑arrive material
  • Track daily the receipt of all SCR material
• DISTRIBUTION
  • Communicate via radio specific material requirements, and coordinate deliveries to work areas
  • Oversee the distribution of all materials as they are requested for a given job plan/work order
  • Verify all equipment is staged in accordance with the laydown map provided by the Overhaul Contractor Manager
  • Distribute consumables (gaskets, bolting, and tube fittings) to the field as requested
  • Ensure material boxes are only opened as needed, and that all unopened material is properly returned to the suppliers for credit. Provide a list of all material returned, completed with value of expected refund, to the Cost Manager

Qualifications

• High School Diploma or equivalent is required; advanced coursework is highly preferred.
• No certification is required for this position.
• 6 or more years of experience in providing administrative support, preferably in an industrial engineering environment.

Skills

• Knowledge and application of company standards.
• Knowledge and application of office administration procedures.
• Proficient in the use of Microsoft Word, Excel, PowerPoint and Outlook.
• Proficient in the use of Newforma, Deltek Vision and other software as needed.
• Extreme attention to detail.
• Excellent proofreading and grammar.