Warehouse Coordinator

About the role

Botanical Designs and its affiliates, Foliage Design Systems, McCaren Designs, Good Earth and Articulture Designs are a creative and dynamic company specializing in interior and exterior landscaping, as well as seasonal holiday décor installations. Our mission is to transform commercial spaces into visually stunning environments that reflect beauty, festivity, and functionality. We are passionate about our work and committed to delivering high-quality design and installation services to our clients.

Summary Description: The Warehouse Coordinator is responsible for the daily care, preparation, organization, and maintenance of exterior plants and related materials within the warehouse and yard. This role supports installation and service teams by ensuring plants and materials are healthy, properly maintained, accurately inventoried, and installation ready. The position works closely with the Operations Coordinator to communicate plant status, inventory needs, material readiness, and operational issues.

Responsibilities

• Plant Inventory & Care: Water all inventory plants according to established schedules and individual plant needs; monitor plant health and perform routine pruning, grooming, and pest management; apply preventative and corrective treatments as directed, including nematode applications; support all color “pick lists” and scheduled pick-ups from nearby nurseries; up-pot plants as needed to maintain plant health and growth; conduct regular inspections and proactively flag declining or problematic plant material to the Operations Coordinator.
• Plant Preparation, Staging & Installation Support: Pull, label, clean, and stage plants for replacement and installation based on lists provided by the Operations Coordinator; ensure all plants meet installation-ready standards for quality, cleanliness, and appearance; clearly label and organize staged plants for technician pickup and route efficiency; report back to the Operations Coordinator on plants pulled and staged, plants ready for installation, shortages, substitutions, or quality concerns; inventory of materials needed for warehouse and exterior yard; support horticulture technicians with plant prep, staging, and material organization as needed.
• Receiving, Shipping & Inventory Management: Receive, unbox, inspect, and process incoming green goods shipments; check off all received on packing slip, initial packing slip, and mark box; receive in Aspire system and upload packing slip and invoice; perform initial plant treatments and inspections upon arrival; prepare, pack, and stage outbound plants and non-plant materials (containers, décor, soil, moss, rock, tools); verify outbound materials align with work orders, installation lists, or service tickets; assist with periodic inventory counts, spot checks, and discrepancy reporting; track plant movement and inventory status accurately; inspect containers and materials for damage and remove defective items from active inventory.
• Warehouse Operations, Equipment & Facility Maintenance: Perform routine water machine maintenance and report malfunctions or service needs; safely operate warehouse equipment including hand trucks, carts, pallet jacks, and ladders; assist with loading and unloading delivery vehicles as needed; maintain a clean, organized, and safe warehouse environment, including sweeping and floor care, trash and recycling removal, organized storage of plants, containers, and materials; maintain labeled shelves, racks, and storage areas for efficient retrieval; keep aisles, exits, and work areas clear and hazard-free.
• Safety, Documentation & Communication: Follow all warehouse and safety procedures, including PPE requirements; report unsafe conditions, spills, or damaged equipment immediately; complete required documentation such as receiving logs, pull lists, and checklists; work closely with the Operations Coordinator and operations team daily; communicate clearly and proactively regarding plant issues, inventory shortages, equipment concerns, or scheduling conflicts.

Requirements

• Knowledge/Skills/Abilities: Expectations for Success – consistent completion of daily plant care, warehouse, and staging responsibilities; accurate and timely reporting of plant pulls, removals, and inventory status; high standards for plant quality, organization, and cleanliness; strong follow-through and proactive communication.
• Level Requirements: Experience with interior plants, horticulture, warehouse, or greenhouse operations preferred (training available); ability to lift, move, and handle plants, containers, and materials regularly; strong attention to detail and ability to follow written task lists; reliable, organized, and able to work independently or