W18 - Shipping Admin Lead 2nd Shift

Job Purpose

To accept and schedule customer inbound orders to ensure customer satisfaction. To provide administrative support as required by personnel working in the Outbound Operations Department.

Essential Duties And Responsibilities

• Enter customer orders and scan/index documents as required.
• Schedule the delivery of customer loads.
• Properly document orders in computer and update customer contact information.
• Maintain communications with customers regarding changes in delivery schedules and potential service failures.
• Handle all billing for the Inbound Department.
• Train associates on tasks of Inbound Departments such as, but not limited to: creating of Outbound paperwork, filing systems, billing functions, accuracy verification of inbounds, and AIB standards.
• Clearly understand goals, policies, and procedures of RJW as well as those of the customers.
• Communicate customer problems, leads, and inquiries to the appropriate personnel.
• Maintain confidentiality of company information.
• Recommend improvements and implement approved improvements.
• Update reports as required by operations manager and COO.
• Aid local dispatcher in updating of Tee Cards.
• Other tasks as assigned by manager.

Additional Responsibilities

• Positive telephone personality.
• Capable of being trained to be 'Phone Assertive'.
• Exceptional customer service skills.
• Organizational and scheduling skills.
• Computer abilities including word processing, spreadsheet, and ability to learn application software used by RJW.

Qualifications

• Basic office clerical skills.
• Must be able to type at least 40 wpm.
• 3 -- 4 years of clerical experience.
• Basic transportation/logistics experience.

Education And/or Experience Required

• High School Diploma or general education diploma (GED) is preferred.

Physical Demands

• Occasionally lift and/or move up to 25 pounds.
• Activate phone systems utilizing keyboards and buttons.
• Sit and/or use repetitive hand motion.
• Frequently required to talk, hear, stand and walk.
• Work in excess of continuous 8 hours when required.
• Work under stressful situations, have good cognitive skills, maintain work accuracy, and the ability to concentrate on more than one task at a time.
• Read and discern visual images on a variety of media with 20/20 corrected vision.
• Speak and communicate clearly over telephones.
• Be in sound physical health as determined by a certified licensed physician with no evidence of the use of controlled substances.