VP of Finance and Administration

About the role

Active Minds is seeking an experienced, motivated and strategic Vice President of Finance and Administration to join its team. Reporting to the Chief Operating Officer, the VP of Finance and Administration will be a key member of the leadership team charged with oversight and execution of all financial processes and procedures, technology, and business operations at Active Minds.

Key Priorities

• Lead all accounting and financial reporting for the organization, including overseeing the development of the organization’s annual budget and monitoring performance against individual grant and program budgets throughout the fiscal year
• Oversee annual audit process, including managing relationship with external auditor, and preparation and maintenance of reports needed for annual audit
• Report regularly to the Executive Director, Chief Operating Officer, and Board Treasurer on financial performance; provide regular insight on financial results and best practices
• Cook up and maintain effective and efficient business operations, including maintenance of the physical office (e.g., office security, supplies procurement etc.), relationships with partners/vendors and landlords, drafting of Operations policies & procedures, internal operations audits, equity in operations at Active Minds, and all operational and administrative systems
• Support the organization’s process for acceptance of complex gifts and assets
• Aid the Executive Director and Treasurer of the Board as needed, supporting execution of the organization’s investment strategy including overseeing updates to the investment policy statement, relationship with investment managers, and evaluation of investment activity
• Represent the organization externally, as necessary, particularly in banking and lease negotiations
• Ensure staff accountability to financial procedure via the completion of the Credit Card agreement form

Qualifications

• Energetic, flexible, collaborative, and proactive; a team leader who can positively and productively impact both strategic and tactical finance and administration initiatives
• Excellent interpersonal, verbal, listening, presentation and written communication skills and problem-solving abilities
• Excellent organizational skills and attention to detail
• Proven track record in the areas of planning, financial management and operational oversight
• Strong interest in and commitment to the mission and goals of Active Minds