VP of Finance and Administration

About the role

Active Minds is seeking an experienced, motivated and strategic Vice President of Finance and Administration to join its team. Reporting to the Chief Operating Officer, the VP of Finance and Administration will be a key member of the leadership team charged with oversight and execution of all financial processes and procedures, technology, and business operations at Active Minds.

Key Results

• Financial Management (50%)

  • Lead all accounting and financial reporting for the organization, including overseeing the development of the organization’s annual budget and monitoring performance against individual grant and program budgets throughout the fiscal year
  • Oversee annual audit process, including managing relationship with external auditor, and preparation and maintenance of reports needed for annual audit
  • Report regularly to the Executive Director, Chief Operating Officer, and Board Treasurer on financial performance; provide regular insight on financial results and best practices
  • Cook up and help manage the accounting monthly close and reporting in a timely manner
  • Lead the Finance Department, providing supervision and strategic direction to the Senior Associate of Accounting and contract Bookkeeper
  • Support the organization’s process for acceptance of complex gifts and assets
  • Represent the organization externally, as necessary, particularly in banking and lease negotiations
  • Ensure staff accountability to financial procedure via the completion of the Credit Card agreement form

• Administration (Technology and Operations) (30%)

  • Oversee the Director of Technology, and guide technology staff in ensuring that the platforms, software, and services in use continue to meet the evolving needs of the staff
  • Lead strategic development of policies and processes to address IT needs and assure efficient, secure, and productive IT systems and support, including fostering a customer-service-oriented approach among IT and operations staff and vendors
  • Partner with the Director of Technology to ensure org-wide initiatives are prioritized effectively on the IT roadmap, and reprioritization happens as new needs surface
  • Ensure the Technology team’s strategic goals remain on track and are well communicated across the org at all times; regularly monitor progress and communicate updates &/or challenges to the COO
  • Provide strategic oversight to the Director of Operations and operations staff to ensure that business operations, including maintenance of the physical office (e.g., office security, supplies procurement etc.), relationships with partners/vendors and landlords, drafting of Operations policies & procedures, internal operations audits, equity in operations at Active Minds, and all operational and administrative systems work effectively and smoothly to support the rest of the organization
  • Manage team priorities and workflows to ensure operational functions are delivered efficiently and aligned with organizational goals
  • Ensure the Operations team’s strategic goals and priorities remain on track and are well communicated across the organization at all times; regularly monitor progress and communicate updates &/or challenges to the COO

• Leadership (20%)

  • Supervise the Finance, Technology and Operations teams, ensuring their roles, responsibilities, and priorities are clear and executed effectively
  • Implement an appropriate system of policies, internal controls, accounting standards, and procedures, working in collaboration with the Director of Operations & Special Projects
  • Maintain continuous lines of communication, keeping the Executive Director & COO informed of all critical issues necessary for organizational leadership
  • Provide analytical support to Active Minds’ Executive Team, including development of internal management reporting capabilities
  • Develop skills & capabilities and provide growth opportunities for entire Administration and Finance Team
  • Serve as member of the organization’s Leadership Team, responsible for operationalizing and assessing the organization’s strategic and innovation opportunities, culture-building, and more as needed

Qualifications

• About You

  • Energetic, flexible, collaborative, and proactive; a team leader who can positively and productively impact both strategic and tactical finance and administration initiatives
  • Excellent interpersonal, verbal, listening, presentation and written communication skills and problem-solving abilities
  • Ability to work independently while participating as an effective and collaborative member of interdisciplinary teams
  • Excellent organizational skills and attention to detail
  • Ability to prioritize, work effectively, adjust to multiple demands and follow tasks through to completion
  • Entrepreneurial team player who can multitask
  • Superior management skills; mentoring and coaching experience for a team with diverse expertise and ability to influence and engage direct and indirect reports and peers
  • Effective tactical, strategic thinker and problem solver; self-reliant and results oriented

• Requirements:

  • Bachelor’s degree or other certification in finance, accounting, or related field; CPA certification, Masters of Accounting (MAC) and/or MBA preferred
  • Thorough knowledge of GAAP and FASB topics as applied to nonprofits; must be familiar with nonprofit finance and accounting regulations
  • High level of financial and analytical skills and extensive knowledge of financial policies, practices, and nonprofit systems
  • A minimum of 10 years of relevant experience, including in a nonprofit environment, with at least 5 years of managerial experience in leading a team and mentoring staff in a high-growth environment
  • Proven track record in the areas of planning, financial management and operational oversight
  • Strong interest in and commitment to the mission and goals of Active Minds
  • Must have Quickbooks Online experience; ERP and other accounting software experience a plus
  • Experience with Salesforce a plus

Culture

Active Minds is a place where every employee matters. We value diverse perspectives, radical authenticity, and a community-driven approach. We dream big, offering flexibility to staff while we work to achieve our mission. As such, we are proud to offer competitive salaries and benefits and an environment that is friendly to remote working and life/work balance.

Compensation

This position offers an initial salary range of $130,200-$151,900 along with robust benefits. The starting pay for this position is equal to others at the same level throughout the organization. Candidates whose experience meets both the minimum and preferred qualifications may be considered for a starting salary that exceeds the current amount. The role sits within Active Minds Level 7 salary band, and as such, has the potential to grow to $195,300 over time.

Additional Info

Active Minds will never ask an applicant to send – and Active Minds will never send an applicant - a check or any payment or item of value (such as a gift card) in connection with the interview process or job onboarding process.

All legitimate Active Minds job offers are extended verbally by the HR/People & Culture Team.