Volunteer Executive Assistant for Animal House Project

Key Responsibilities

• Assist with day-to-day administrative tasks
• Help organize digital files, forms, spreadsheets, and records
• Draft emails, letters, and documents as needed
• Maintain organized volunteer and donor information
• Help track deadlines, follow-ups, and ongoing projects
• Respond to general inquiries professionally and compassionately
• Aid in volunteer communications and scheduling
• Cook up meeting, call, and event logistics when needed
• Help maintain internal communication between programs and volunteers
• Assist with fundraising campaigns and donor outreach
• Help prepare materials for events, sponsorships, and community initiatives
• Support planning efforts for signature fundraising events including golf tournaments, adoption events, and awareness campaigns
• Aid in sponsorship follow-ups and thank-you correspondence
• Help organize content, photos, and updates for social media platforms
• Aid in outreach to community partners, sponsors, and donation locations
• Support storytelling efforts that highlight the mission and impact of Animal House Project
• Help leadership stay organized and focused on priority initiatives
• Aid in task management and project coordination
• Support special projects as needed across multiple Animal House Project programs

Preferred Skills & Qualifications

• Strong organizational and multitasking abilities
• Professional communication skills (written and verbal)
• Comfortable using email, spreadsheets, and online platforms
• Ability to maintain confidentiality and professionalism
• Detail-oriented and dependable
• Self-motivated with the ability to work independently
• Passion for animal welfare and nonprofit work

Time Commitment

Flexible volunteer opportunity with in-person support depending on events and organizational needs. Consistency, responsiveness, and reliability are highly valued in this role.