🌍 Virtual Assistant, Remote- Full TIme

This organization operates in a distributed team environment, addressing the need for coordinated administrative and operational support across remote and internal teams. By managing logistics, vendor relations, and team operations, the company enables efficient workflows and supports client-facing activities.

About the role

The VIRTUAL ASSISTANT role is designed to provide comprehensive administrative and operational support to the distributed team. This position contributes by managing scheduling, documentation, vendor coordination, and gifting programs, ensuring smooth day-to-day operations and enhancing team and client engagement.

Responsibilities

• Manage scheduling, research, documentation, and administrative tasks
• Maintain internal trackers, records, and operational data
• Coordinate purchasing, vendor relationships, shipping, expenses, and reimbursements
• Support onboarding, team logistics, and handle ad hoc requests
• Oversee gifting operations including sourcing, ordering, personalization, shipping, and delivery
• Track gifting budgets, recipient information, orders, and vendors
• Anticipate needs and ensure task completion

Requirements

• Minimum 3 years in administrative support, operations, or similar roles
• Excellent organizational skills and attention to detail
• Strong written and verbal communication abilities
• High level of ownership, reliability, and follow-through
• Effective research and problem-solving skills
• Ability to work independently in a fast-paced environment
• Good judgment in managing sensitive information
• Preferred experience in startup environments, technology companies, or distributed teams
• Experience managing gifting, vendors, purchasing, or logistics
• Familiarity with Google Workspace, Slack, and project management tools
• Comfortable using AI tools to increase efficiency and automate tasks