Virtual Assistant

Responsibilities

• Manage and maintain executive calendars, including scheduling appointments, internal/external meetings, and conference calls.
• Handle professional correspondence, including monitoring and responding to emails on behalf of the team.
• Prepare, format, and proofread a variety of documents such as reports, presentations, and legal correspondence.
• Conduct research on regulatory updates, market trends, and other topics to support consulting projects.
• Organise and maintain digital files, ensuring all documentation is managed with the highest level of confidentiality and accuracy.
• Assist with client onboarding processes and maintain client relationship management (CRM) records.
• Provide general administrative support, including data entry, expense reporting, and coordinating virtual events.
• Liaise professionally with clients, partners, and team members across different time zones.

Qualifications

• Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative capacity.
• Exceptional organisational, multitasking, and time-management skills with a keen eye for detail.
• Excellent written and verbal communication skills.
• High level of proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools.
• The ability to work independently, take initiative, and manage tasks proactively.
• Utmost discretion and a proven ability to handle confidential and sensitive information.
• Experience within the legal, financial, or professional services industry is highly desirable.
• A bachelor's degree in Business Administration, Communications, or a related field is preferred but not required.

Pay

The offered compensation for this role is between $30.00 - $45.00 USD per hour, commensurate with experience.

Schedule

This is a full-time, remote position based in the Texas City, Texas, United States area.