Virtual Assistant

Job Overview

Responsibilities

• Provide high-level administrative support to senior management and project teams.
• Manage complex diaries, schedule meetings, and coordinate travel arrangements.
• Handle incoming email correspondence, prioritising and responding on behalf of the team where appropriate.
• Prepare and format reports, presentations, and other professional documents with a high degree of accuracy.
• Aid in data entry and maintenance of company databases to support our project efficiency goals.
• Conduct online research for project-specific information, materials, and potential suppliers.
• Support the coordination of project timelines and deliverables, ensuring deadlines are met.
• Perform general administrative duties to ensure the smooth operation of the business.

Qualifications

• Proven experience working as a Virtual Assistant, Executive Assistant, or in a similar administrative role.
• Exceptional organisational, multitasking, and time-management skills.
• Excellent written and verbal communication skills with a keen eye for detail.
• Full proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with project management software is considered an advantage.
• A proactive attitude with the ability to work independently and take initiative.
• Experience within the construction or a related industry is highly desirable but not essential.
• Able to handle confidential information with the utmost discretion and professionalism.

Compensation & Benefits

• Competitive hourly rate of $38.00 - $66.00 USD.
• Flexible working hours to promote a healthy work-life balance.
• Opportunities for professional development and career growth.
• A collaborative and supportive remote team environment.