Vice President, Paralegal Manager

About the role

We’re seeking a future team member for the role of Vice President – Paralegal to join our Office of the Corporate Secretary team. This role may be located in New York, NY or Pittsburgh, PA.

Responsibilities

• Provide critical support for governance and documentation processes that enable the bank to execute documents properly and meet client, regulatory, and business requirements.
• Maintain U.S. corporate entity information, including information relating to directors and officers, organizational documents, corporate history, jurisdiction of formation, and jurisdictional qualifications to conduct business.
• Sustain accuracy of legal entity records and related governance materials across a complex corporate structure.
• Collaborate with stakeholders across the enterprise to gather and provide corporate information for know-your-customer (KYC), regulatory, audit, and other internal or external requests.
• Draft, review, finalize, and manage incumbency certificates, secretary’s certificates, authority certifications, signature cards, and other corporate documents required for business, client, and regulatory purposes.
• Maintain corporate information for bank branches, representative offices, and nominee companies, including related records and documentation.
• Manage signatory authority requests, approvals, and related inquiries; advise on corporate signing authority matters and assist in maintaining enterprise-wide signing authority structures, processes, and procedures, including authority relating to contracts and powers of attorney.
• Facilitate quarterly regulatory attestations, including coordinating inputs, tracking completion, and maintaining supporting records.
• Collaborate with BNY’s registered agent, CT Corporation, on entity-related filings, service of process, and related administrative matters.
• Coordinate apostille, notarization, legalization and shipment of documents, in connection with KYC, regulatory, and other business processes, often under tight deadlines.
• Partner with colleagues in Legal, Compliance, Risk, Tax, Finance, Treasury, and other functions to support corporate governance, entity management, and regulatory compliance activities.
• Help drive consistency, control, and operational excellence in corporate secretarial processes and recordkeeping.
• Support special projects and other responsibilities within the Office of the Corporate Secretary, as needed.

Requirements

• Bachelor’s degree or paralegal certificate required, or the equivalent combination of education and experience.
• 5+ years of experience at a law firm and/or in the legal department of a public company, with a focus on corporate secretarial matters.
• Experience in a financial services firm preferred.
• Must be a Notary Public in New York or Pennsylvania.
• High degree of proficiency in Microsoft Office applications.
• Experience with Computershare’s Global Entity Management System (GEMS) or a similar corporate entity management/tracking system is a plus.
• Demonstrated ability to prioritize work, solve problems, and manage time independently with minimal supervision.
• Highest standards of integrity and trustworthiness, with the ability to work in a fast-paced, demanding environment on discrete and confidential matters.
• Strong attention to detail and excellent organizational skills.
• Advanced oral and written communication skills, including the ability to communicate effectively with senior leaders across the company.

Qualifications

• Preferred paralegal certification from an ABA-accredited program or from the Association for Legal Professionals (NALS), National Federation of Paralegal Associations (NFPA), or National Association of Legal Assistants (NALA).

Skills

• Strong organizational and problem-solving skills.
• Excellent attention to detail.
• Ability to work independently and manage multiple tasks simultaneously.
• Proficiency in Microsoft Office applications.
• Experience with corporate entity management systems.

Benefits

About Us At BNY, our culture allows us to run our company better and enables employees’ growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world’s investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance – and this is what is all about. Join us and be part of something extraordinary.

About The Team At BNY, our culture speaks for itself, check out the latest BNY news at BNY Newsroom & BNY LinkedIn Here’s a Few Of Our Recent Awards America’s Most Innovative Companies, Fortune, 2025 World’s Most Admired Companies, Fortune 2025 “Most Just Companies”, Just Capital and CNBC, 2025

Our Benefits And Rewards BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life’s journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans. BNY assesses market data to ensure a competitive compensation package for our employees. The expected base salary for this position when employment commences can be found in the Job Info section at the bottom of the posting. Base salary offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Base salary is only part of the total rewards package, which may include eligibility for an annual discretionary incentive award. Subject to the terms and conditions of the applicable plans then in effect, eligible employees may enroll in a 401(k) plan as well as participate in Company-sponsored medical, dental, vision, and basic life insurance plans for the employee and the employee’s eligible dependents. Eligible employees also may receive other benefits (including various paid time off benefits, such as vacation and sick time), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an “at will” position and the Company reserves the right to modify base salary (as well as any other discretionary payments or compensation programs) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.