Vice President of Finance and Administration

Job Summary:The Vice President of Finance and Administration is a member of the executive team and is responsible for financial strategy, accounting and reporting, cash and treasury, human resources, and business systems. The role works directly with the President & CEO, the Board Treasurer, the Finance and Audit Committees, auditors, lenders, and department leaders.This is a partner role, not a control function. RPO needs a finance leader who can model the long term, participate in decisions about the business model, and bring the board a recommendation rather than only a report. Duties & ResponsibilitiesFinancial strategyProvide the President & CEO, the executive team, and board leadership with financial guidance on organizational strategy.Build and maintain a long-range financial model reflecting revenue and expense trends and use it to test strategic choices.Partner with the executive team on the business model — pricing, program-level contribution, earned and contributed revenue mix, and the economics of new initiatives.Align the financial plan with the strategic plan as it is adopted and keep the two connected as it is implemented.Keep key stakeholders current on financial health through regular updates and forecasts. Cash and treasuryResponsible for cash management, forecasting, and related controls.Develop and maintain short-term and long-term cash flow forecasts and recommend strategies to manage liquidity, debt obligations, and working capital needs.Manage relationships with lenders and financial institutions, including lines of credit.Work with the President & CEO, the Board Chair, and the Finance Committee on capital structure and long-range financial strategy.Coordinate management of internal endowment funds and investments in compliance with Finance and Investment Committee policy and handle accounting for the external endowment.Determine and coordinate the organization's insurance program — property, liability, cyber security, and workers' compensation — with the Finance Committee. Accounting, reporting, and controlsDirect the timely preparation and maintenance of all accounting records and reports, including the general ledger, financial statements, and forecasts, in compliance with generally accepted accounting principles and statutory requirements.Responsible for the monthly close, including the profit and loss statement, balance sheet, concert reporting, and variance analysis.Design and maintain internal controls appropriate to the organization's size, including segregation of duties across cash receipts, recording, and deposit.Direct audit preparation, coordinate the 990 for RPO and RPO Fund, Inc., and serve as liaison to outside auditors.Oversee accounts payable, accounts receivable, and payroll.With the President & CEO and department leaders, direct development, and monitoring of the annual operating budget.Provide financial information for grants, reports, and surveys. Human resourcesResponsible for the human resources function, including the current revision of the staff handbook.Responsible for compensation practice, benefits administration, and the annual benefits renewal.Ensure wage and hour compliance, including overtime authorization, time recording, and classification.Support recruitment, onboarding, and the annual goal-setting and review cycle across the organization.Partner with the President & CEO on organizational culture, working norms, and the policies that support them.Work with counsel on employment matters. Technology and systemsOptimize and enhance Sage Intacct and related systems to improve workflows, reporting, internal controls, and user adoption. Partner with Insero and internal stakeholders to maximize system functionality and complete any remaining integrations or process improvements.Retire the manual workarounds carried over from the prior system and restore program- and concert-level reporting.Direct strategic planning for technology in support of organizational goals.Work with the IT consultant on data security and monitor developments in cybersecurity.Oversee system-related policies, procedures, and training.Oversee acquisition and maintenance of office equipment. Board and governanceServe as staff liaison to the Finance and Audit Committees.Prepare board materials written to be read in advance rather than presented and bring the board a recommendation rather than only a report.Maintain official corporate records, including the Articles of Incorporation, bylaws, and IRS exemption certificate, and ensure that board and committee actions on financial matters fall within the bylaws.Act as a representative in work with the organization's legal counsel. Executive teamDemonstrate proactive communication regarding organizational risks, challenges, and opportunities, along with recommended solutions.Participate in the weekly executive team meeting and a weekly one-on-one with the President & CEO.Set annual goals in writing tied to the strategic plan, reviewed at midyear and again before the fiscal year closes.Serve in the senior leadership concert duty rotation.Other duties as assigned. Schedule & Work ExpectationsThis position works onsite. Regular evening and occasional weekend work is required, including board and committee meetings and a share of the concert duty rotation across the subscription season. Schedules are published in advance wherever possible. Supervisory ResponsibilitiesThis position supervises two direct reports, one in finance and one in human resources, with hiring and termination authority in coordination with the President & CEO. QualificationsAnalysis and judgmentAbility to define problems, establish facts, and reach defensible conclusions from incomplete information. Comfort building and defending a multi-year financial model. Sound judgment about which decisions belong to the board, which to the executive team, and which are this role's alone. CommunicationAbility to write clearly for people with varying degrees of financial fluency, and to present to the board, committees, and staff. Ability to write a board document that is read rather than narrated. Technology Accounting: Sage, in transition Payroll: Paychex FlexCRM: Tessitura Microsoft Office, with advanced Excel Education and experienceBachelor's degree required; MBA or CPA preferred. Minimum of seven to ten years of progressive financial leadership experience, including experience presenting to boards, managing cash flow, overseeing audits, and leading organizational budgeting processes. Nonprofit or performing arts experience is valuable. Experience optimizing and enhancing accounting system processes, workflows, and reporting capabilities to improve operational efficiency and support organizational decision-making. Equivalent combinations of education and experience will be considered. Knowledge, Skills, & Abilities Strategic outlook paired with willingness to work in the details Strong organizational skills and the ability to manage competing prioritiesDiscretion with confidential financial and personnel informationCollaborative disposition across departments with different vocabularies and pressuresProfessional demeanor and the confidence to disagree with the President & CEO in the room rather than after it