Vice President of Business and Administrative Services

About the role

The Vice President, Business Services serves as the college’s chief business officer under the general direction of a college President and the administrative oversight of the Vice Chancellor, Business and Administrative Services. They work in conjunction with assigned managers and supervisors, directing, coordinating, and supervising various administrative and business service functions of the college, technology services, maintenance of the college physical plant, and facilities planning, development, and construction.

Responsibilities

• Perform duties of program budget officer in the allocation and expenditure of district funds;
• Provide for proper accounting of college accounting activities and programs;
• Supervise the development and administration of the college budget;
• Maintain accurate records of expenditures for all college program activities;
• Oversee various college operations and functions such as property maintenance, college safety, facilities use, reprographics, bookstore, vending operations, campus operations, Student Business Office, student employment, campus telephone, campus mail, building security systems, financial aid services, technology services, and assure compliance with financial/business and contractual obligations;
• Ensure district and student body expenditures conform to policies and regulations;
• Maintain records and reports on all areas of responsibility;
• Recommend changes or improvements;
• Coordinate the college building, capital construction, facilities and grounds program in conjunction with lead college staff and District Service Center representatives;
• Develop and maintain the college Five Year Capital Construction Plan, the Initial and Final Project Proposals (IPP and FPP), the Facilities Master Plan, and development of the project plans;
• Work with college faculty and staff in the renovation and construction of facilities;
• Serve as liaison with district administration, architects and contractors to plan, develop, and construct campus facilities;
• Oversee development of the college Space Inventory Plan, the Five Year Scheduled Maintenance Plan and submission of the Scheduled Maintenance Project Funding Proposal;
• Cookordinate and implement the college's risk management program and all programs related to the safety of employees and students. Implement other environmental compliance programs; serve as the college safety officer; monitor and implement projects to meet ADA requirements;
• Participate as a member of the management team by providing business and professional advice for use in making decisions and establishing the priorities, goals, and objectives of the college;
• Chair or co-chair the college committees responsible for budget planning and allocation of campus financial resources and directly supervise the development and administration of the college budget and campus environment; analyze financial data and recommend optimal use of college resources;
• Design, implement, and maintain information and control systems to provide complete, accurate, and timely data for use in formulating and justifying financial, personnel and materials requests;
• Serve on district-wide participatory governance and budget development committees;
• Oversee emergency preparedness and programs of the college in collaboration with District Police and the District Office;
• Participate in hiring, evaluation, retention, or dismissal of members of the Business Services staff and make appropriate recommendations to the College President;
• Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities;
• Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes.

Requirements

A bachelor’s degree from an accredited college or university in business administration, accounting, finance, public administration, or a related field AND four years of management experience overseeing complex budgets in a fund accounting environment, including supervisory responsibility and oversight of multiple administrative or business service functions.

Qualifications

A valid Certified Public Accountant (CPA) license AND three years of management experience overseeing complex budgets in a fund accounting environment, including supervisory responsibility and oversight of multiple administrative or business service functions.

Skills

Experience in a California community college, higher education institution, K-12 school district, or other public educational agency is highly desirable.

Benefits

Passing candidates will be placed on an unranked eligibility list that will be established to fill vacancies for one year.

Pay

Generally, salary placement is on the first step of the salary range. Advanced step placement may be granted depending on related education and experience. Placement above the maximum step of the posted salary range is not permitted. An annual doctoral stipend of $6,576.48 is provided to eligible management employees possessing an earned doctorate from an accredited institution.

Schedule

This position is part of the Senior Management Service in accordance with the provisions of the Education Code.