Vice Chair of Finance & Administration, Department of Urology

Financial Management and Development Activities

• Manage the financial resources of the department to include budgets and funds from federal, state, practice plan, private, University, and foundation sources to ensure ethical and fiduciary practices.
• Interacts with faculty and staff to facilitate the department’s ability to achieve clinical, scientific, and educational goals.
• Interprets policies and regulations concerning the department’s financial activities; ensures compliance with the University’s policies and procedures as well as guidelines from the federal government, state, and other research project sponsors.
• Develops and implements of internal financial system controls to ensure integrity of all financial transactions in accordance with applicable jurisdictions.
• Maintains a working knowledge of the department’s financial operations, funding sources, policies, and procedures.

Human Resource Management

• Manage the human resources of the department, to include the faculty and the department staff, in accordance with University of Washington and School of Medicine policy and procedures.
• Interprets and integrates federal, state, UW, SoM, and other local laws and agreements into department policies and procedures.
• Develops and/or utilizes HR measurement/monitoring systems.
• Responds to and assists in needs/requirements for faculty and staff training and coaching.
• Negotiates faculty/staff relations to represent viewpoints and positions fairly.

Operations Management

• Manage department operations to ensure the day-to-day and cyclic requirements are met; plans, resources, and monitors programmatic activities; prepares reports, terminates, or continues programs; plans or coordinates marketing documents or activities.
• Captures and coordinates a variety of general administrative activities necessary to the department’s day-to-day operations.
• Understands and integrates the cyclic operational responsibilities of the UW/SoM/Practice Plans into department planning, policies, and procedures.
• Understands and implements change management processes that include not only organizational dynamics, but also the policies and procedures of approving offices or agencies.
• Negotiates or builds new relationships, partnerships, or coalitions to advance the department’s vision or mission.

Practice Plan Management

• Manages the practice plans(s) of the department to include the member appointment process, budget process, revenue cycle, funds flow projections, pro forma accounting, the incentive plan, and compliance requirements.
• Foresight, planning, and reporting practice plan revenue/expenses and developing budget models to guide faculty or the practice.
• Maintains revenue cycle management, including on the evolving coding, documentation, billing and reimbursement developments.
• Serve as a primary point person catalyst to the Practice Plans to stay on top of developments.
• Aids in interpreting and integrating current practice plan compliance directives and policies to ensure that billing faculty are in compliance.

Research Management

• Manage the research resources of the department, to include grant and contract staff and processes, research staff support, capital equipment, physical plant, IRB, and Protected Health Information compliance issues.
• Designs and implements administrative procedures for grant and contract administration.
• Interprets and integrates federal, state, industry, and private policies, laws, contracts and agreements regarding research activities at the UW.
• Aids faculty in the identification of research sponsorship, pre-submission activities, IRB and animal research requirements, supporting documents and verifications, and submission of grant and contract proposals.
• Reviews and approves all department grant and contract applications.

Facilities Management

• Manage facilities to ensure effective, efficient, and safe operations and preservation of resources.
• Reviews, develops, and assigns space to staff and faculty, including research lab areas and offices; coordinates moves and/or relocations of offices, laboratories, and personnel.
• Develops written material for long-range space planning including major renovation projects; collaborates with the Chair and working with the Dean’s Office when appropriate, to develop business plans and proposals to support requests for additional space.
• Interprets and integrates federal, state, UW, and other laws and policies relating to safeguarding of facilities and capital resources.
• Builds and maintains relationships with the medical centers’ facilities staff to ensure timely correction of deficiencies/repairs to facilities, and to ensure compliance with remodeling and facility modification guidelines.

Compliance and Risk Management

• Promote compliance and manages risk in accordance with policies of the University, UW Medicine, and other oversight bodies, to ensure operations and resources are in alignment with mission and requirements.
• Interprets and integrates federal, state, and industry laws or policies on corporate compliance; topics to include fraud and anti-kick-back, to mitigate risk to the department and to individual faculty or staff.
• Ensures that all spaces, rooms, laboratories have appropriate security measures in place to safeguard information, physical resources, and staff.

Information Management

• Manage the information requirements of the department, to include academic, business, educational and research information needs, incorporating and utilizing the existing Information Technology architecture.
• Captures and coordinates the department web site and links including all aspects of department functions: clinical sites of practice, service line and outreach activities, research enterprises, faculty biosketches and publications, training programs, and the residency program.
• Develops written communication materials which may include department newsletter, CME brochures and mailings, development brochures, and other information to support public relations, scientific presentations, development activities.
• Captures and coordinates participation in public relations and/or fundraising events including donor relations and represents the department at University and external functions; collaborates with SoM Development for fundraising events and issues.
• Ensures a viable and secure Information Technology architecture is in place, and educates faculty and staff to the importance of and compliance with a configuration management plan and policy.

Service Line Administration

• The Vice Chair of Finance and Administration has been involved in overseeing the financial aspects of the Institute for Prostate Cancer Research (IPCR).
• The IPCR is a collaborative effort between Fred Hutchinson Cancer Center and UW Medicine, comprised of a team of more than 40 scientists and scientist-clinicians in multiple disciplines.
• The IPCR draws on primarily foundation and philanthropic gifts to fund a variety of endeavors, including faculty recruitment and new programmatic research initiatives.
• Serves on the Clinical Excellence Committee to help identify areas of opportunities for the Department of Urology, including forecasting recruitment needs.