Vibee - Seasonal Project Manager

Job Summary

WHO ARE YOU?

Do you enjoy live events? Do you excel in fast paced, creative environments? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for music and a love of the live event experience.

WHO ARE WE?

Vibee builds unforgettable destination experiences for fans around the world. Founded by Live Nation, the world’s leading live entertainment company, and Insomniac, Vibee provides fans the opportunity to immerse themselves in the best music and entertainment events on land and sea. From curated activations to bespoke festival packages, Vibee creates transformative moments in the most sought after destinations.

THE ROLE

Vibee is seeking a highly motivated and proactive Contract Project Manager to join the team. This position is responsible for the planning and execution of Vibee curated experience events and festival integrations. Destination Experiences may occur in markets throughout globally, in standard event venues to non-traditional spaces where all infrastructure is built.

Responsibilities

• Project Management
• Support the daily flow of projects, helping to track timelines, project progress, and providing updates as needed to key stakeholders.
• Aid in the creation and management of labor schedules and budgets with guidance from the Senior Producer and production team.
• Cook up on-site schedules and help distribute task lists to ensure the smooth execution of builds and strikes.
• Occasionally lend a hand to the site operations team for tasks like equipment auditing and tracking as needed.
• Assist with other special projects assigned by the executive lead or production manager as needed.

Qualifications

• 3-5 years of experience in live event production or project coordination (experience with large-scale events is a plus).
• Ability to manage project timelines and communicate effectively with teams.
• Familiarity with project management tools such as Google Suite, Airtable, and Asana.
• A collaborative team player with an ability to adapt to fast-paced environments.
• Strong organizational skills and attention to detail.
• Ability to handle occasional physical tasks and on-site event support.

Work Environment

• Flexibility to work evening and weekend hours as needed to support event schedules.
• Ability to work in busy environments and tolerate noise during event production.
• Must be willing to travel to event sites as required by project needs.
• Some physical activity may be required (e.g., lifting up to 20 pounds).
• Position will expose candidate to sensitive company information and so must maintain strict confidentiality.
• Must exercise the utmost discretion in dealing with staff, vendors, and business associates regarding sensitive matters.

Hiring Practices

• The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
• Vibee recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner.
• Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.
• Hiring practices comply with the California Law, a potential new employee’s salary history will not be used in compensation decisions.