Vibee - Hotel Sourcing Manager (Contract)

Job Summary

WHO ARE YOU?

Do you enjoy live events? Do you excel in fast paced, creative environments? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for music and a love of the live event experience.

WHO ARE WE?

Vibee builds unforgettable destination experiences for fans around the world. Founded by Live Nation, the world’s leading live entertainment company, and Insomniac, Vibee provides fans the opportunity to immerse themselves in the best music and entertainment events on land and sea. From curated activations to bespoke festival packages, Vibee creates transformative moments in the most sought after destinations.

THE ROLE

Vibee is seeking a highly motivated and proactive Hotel Sourcing Manager responsible for sourcing and securing hotel room blocks on a global scale. This environment will operate under high volume, tight deadlines, and with exceptional attention to accuracy and detail. This role sits at the heart of Vibee’s destination programs, driving the end-to-end hotel sourcing lifecycle by identifying markets and properties, managing the RFP process, negotiating, and ensuring each hotel is aligned with Vibee’s standards and contractual requirements.

Responsibilities

• Source, evaluate, and secure hotel room blocks across global markets to meet program needs, budgets, and event timelines
• Lead high-volume outreach and communication with hotels to gather rates, availability, and deliverables under aggressive deadlines
• Manage the full RFP process: prepare documents, distribute requests, collect bids, and ensure timely and complete responses
• Review RFPs for accuracy, rate parity, and commercial alignment before escalation to leadership or legal
• Lead a team to ensure consistent follow-up with hotels and prompt resolution of pending submissions or missing data
• Negotiation & Relationship Management:
• Serve as the key point of contact for hotels throughout the sourcing and contracting lifecycle
• Communicate Vibee’s partnership standards, rate structure, and contract framework with authority and clarity
• Negotiate key deal points—including rate flexibility, deposits, and service deliverables—within established guidelines
• Collaborate with in-house counsel to resolve open items, track revisions, and ensure hotels align with Vibee’s terms and conditions
• Cultivate strong relationships with hotel sales, revenue, and leadership teams to support long-term growth and responsiveness
• Cross-Functional Coordination:
• Partner with Finance, Legal, Marketing and Operations to ensure hotel information, payment terms, and contract details are accurate and consistent across systems
• Maintain proactive communication with internal stakeholders regarding sourcing progress, market performance, and potential risk areas
• Support data integrity by ensuring RFP results and rate details are accurately documented and tracked
• Contribute to post-event debriefs to assess sourcing performance, partner responsiveness, and process improvements

Qualifications

• Bachelor’s degree in Business, Hospitality Management, or related field
• 4–6 years of experience in hotel sourcing, sales, or partnerships (preferably within travel, hospitality, or entertainment)
• Proven success managing high-volume hotel programs and vendor relationships across multiple regions and time zones
• Strong understanding of hotel rate structures, RFP processes, deposits, and service-level agreements
• Working knowledge of commercial contract terms, liability clauses, and payment structures
• Excellent communication and negotiation skills with ability to manage complex partner conversations
• Proficient in Excel and Google Sheets (Pivot Tables, VLOOKUPs); CRM or sourcing platform experience a plus
• Exceptionally organized and able to balance multiple priorities in a fast-paced, deadline-driven environment
• Detail-oriented with strong analytical thinking and follow-through
• Entrepreneurial, solutions-oriented mindset with a collaborative approach to problem-solving

WORK ENVIRONMENT

• Must be able to tolerate loud noise levels & busy environments
• May work in drastic temperature climates
• Must be willing to work during evening and weekend hours, as required, to meet deadlines
• Must be willing to travel extensively both domestically and abroad
• Must have a current passport and be able to travel worldwide without restriction
• Must be able to continuously stand or walk
• Must be able to bend, squat, climb stairs and lift frequently
• May occasionally walk on slippery or uneven surfaces