Venue Event Production Coordinator

Responsibilities

• Support day-to-day events, including scheduling, budgeting, vendor sourcing, and logistics management, with a focus on delivering exceptional guest experiences.
• Collaborate with the Director and Manager of Sports Event Productions to plan and execute live sports programming and Look-In integrations at the Dallas venue, coordinating real-time timing, audio, lighting, and screen transitions with the dome operator team to align with national broadcasts, drive fan engagement, and uphold Cosm’s brand standards.
• Own end-to-end planning, production, and execution of all private events at the Cosm Atlanta venue, ranging from intimate client gatherings to large-scale brand activations. This includes managing complex run-of-shows and coordinating cross-functional stakeholders across departments such as product, sales, dome operators, IT, security, and venue operations to ensure seamless execution.
• Own and maintain run-of-show documentation for the Atlanta venue, tailoring details to each event's specific needs and scale.
• Create and present concept decks and event plans for internal and external stakeholders, effectively communicating creative direction and production strategy for private events, premieres, and themed activations.
• Collaborate with technical teams to integrate and QC content into the venue, ensuring exceptional audio, visuals, lighting, FX, and immersive elements.
• Provide hands-on support during client walk-throughs, production tests, and live event execution, offering feedback and documentation to maintain production quality and consistency.
• Program lighting and atmospheric FX to enhance the visual experience of private and public events, supporting both creative vision and technical precision.
• Work alongside the Sr. Entertainment Event Production Manager to plan and produce all types of events, from creative development through on-site execution.
• Source, operate, and maintain production equipment (e.g., hazers, fog machines, snow machines) to support diverse event types—from private rentals to nightlife and premieres.
• Oversee artist hospitality and logistics, managing rider requirements, scheduling, and backstage support to ensure a polished, professional experience for talent and guests alike.

Requirements

• Excellent verbal, written, and interpersonal communication skills, with ability to keep teams informed in a dynamic environment.
• Proven ability to juggle multiple projects, prioritize tasks, and adapt to changing demands in a fast-paced and collaborative environment.
• An understanding of entertainment, immersive storytelling, immersive technology, and digital and social media landscapes.
• Experience with general lighting design and programming; knowledge of Mosaic is a plus.
• Proficiency in creating and managing run of shows.
• Experience with content QC’ing, including managing related processes and workflows.
• Strong problem solver with agile mindset and willing to roll up sleeves and jump in to help where needed.
• Proficient in Microsoft Office Suite (Excel proficiency is a must) and experienced with Notion and similar project management tools.
• Well-organized, resourceful, and able to thrive in a fast-paced and collaborative environment.

Qualifications

• A Bachelor’s degree in a relevant field such as Event Production, Entertainment Management, Media, Communications, or Business is preferred.
• Consideration will be given to candidates with advanced education and/or equivalent professional experience that demonstrates the strategic, operational, and cross-functional leadership required for this role.

Skills

• General lighting design and programming
• Content QC’ing
• Event production
• Vendor and stakeholder management
• Live event execution

Benefits

Not specified

Pay

Not specified

Schedule

Not specified