Vendor Contract Specialist

Responsibilities

• Manage the end-to-end lifecycle of vendor contracts, including drafting, reviewing, negotiating, and maintaining SLAs.
• Evaluate vendor pricing proposals and oversee the bidding process to secure favorable terms and cost-effective solutions.
• Ensure compliance with legal standards, industry regulations, and internal policies.
• Collaborate with internal teams, including legal, sales, and service departments, to align contract terms with organizational objectives.
• Proactively identify opportunities for process improvement and efficiency in contract management.
• Maintain an organized and secure contract database, ensuring all agreements are properly recorded and stored, as well as generating performance reports for vendor agreements.
• Establish a system to track contract expiration dates and initiate renewal or renegotiation discussions well in advance to avoid service disruptions.
• Periodically review active agreements to ensure terms remain relevant and aligned with current organizational needs, market conditions, and vendor capabilities.
• Create clear guidelines and criteria for extending agreements, ensuring extensions are justified, documented, and aligned with business goals.

Qualifications

• Education: Bachelor’s degree in Business Administration, Law, Supply Chain Management, or related field; contract management certifications preferred.
• Experience: 3–5 years in contract management, vendor negotiations, or procurement, with a focus on subcontractor agreements.
• Skills: Strong knowledge of contract law, commercial terms, compliance standards, and advanced proficiency with contract management tools and systems.
• Attributes: Exceptional negotiation, analytical, and communication skills, with the ability to thrive in a fast-paced environment and manage multiple priorities.