Vendor Administrator I

Responsibilities

• Support vendor onboarding and setup activities by collecting and validating standard documentation such as tax forms, banking forms, points of contact, and other required onboarding records.
• Create and maintain vendor records in Deltek Costpoint, Salesforce, and internal trackers with a high degree of accuracy.
• Process routine vendor lifecycle updates, including address changes, contact updates, reactivations, and deactivations, escalating exceptions as needed.
• Maintain vendor files and supporting documentation in designated Microsoft repositories in accordance with recordkeeping standards.
• Prepare and route vendor forms and routine documents through DocuSign and monitor completion status.
• Cook up with Accounts Payable, Procurement, and Subcontracts on basic vendor master data issues affecting purchase orders and invoice processing.
• Respond to routine internal and external inquiries related to vendor onboarding and maintenance.
• Afford to track required vendor compliance documentation and notify stakeholders of missing or expiring items.
• Run basic reports and update dashboards related to onboarding status, vendor changes, and exceptions.
• Follow established procedures related to approvals, document retention, sensitive data handling, and segregation of duties.
• Identify routine data issues and raise them to more senior team members for review.

Requirements

• Bachelor’s degree in Business, Supply Chain, Finance, Contracts, or related field required.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams.
• Strong attention to detail and ability to follow written procedures.
• Strong written and verbal communication skills.
• Basic data entry and analytical review capability.
• Ability to maintain confidentiality of sensitive vendor information.
• Strong organizational skills and document control discipline.
• Customer service mindset and willingness to learn.
• Ability to work effectively in a structured environment.

Qualifications

• Internship or academic exposure to procurement, vendor management, contracts support, or finance/AP preferred.
• Familiarity with Deltek Costpoint, Salesforce, or DocuSign preferred.
• Exposure to federal contracting environments or government compliance requirements preferred.

Benefits

Compensation & Benefits: Estimated Starting Salary Range for Vendor Administrator Analyst I: Pay commensurate with experience. Full-time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.