Vehicle Maintenance Supervisor (Parts Specialist) - 60025824

Job Responsibilities

• Receive, issue, organize, and track parts and materials using AssetWorks to ensure accurate inventory levels, proper bin locations, and dependable access for technicians.
• Perform scheduled inventory counts, resolve discrepancies, monitor oil, fluids, and shop supplies, and ensure timely replenishment in accordance with purchasing guidelines.
• Obtain vendor quotes, submit purchase requests, place orders, process procurement card and purchase order transactions, reconcile payments, and resolve vendor discrepancies.
• Record fuel readings, order fuel, document non-agency fuel usage, prepare reimbursement invoices, and maintain underground storage tank documentation and required testing records.
• Research parts using vendor platforms and schematics, assist technicians with parts identification, dispatch work assignments as needed, and provide basic computer and operational support.
• Manage correspondence, filings, reports, audits, and documentation while ensuring all procurement, inventory, and fuel records remain complete and audit-ready.

Job Purpose

The South Carolina Department of Education is seeking a detail-oriented and dependable Parts Specialist to support school bus maintenance operations by managing inventory, parts procurement, fuel documentation, and administrative support activities. This position plays a key role in fleet readiness by ensuring technicians have timely access to parts and supplies and that procurement and inventory records remain accurate and audit-ready.

Essential Duties And Responsibilities

• Perform scheduled inventory counts, resolve discrepancies, monitor oil, fluids, and shop supplies, and ensure timely replenishment in accordance with purchasing guidelines.
• Obtain vendor quotes, submit purchase requests, place orders, process procurement card and purchase order transactions, reconcile payments, and resolve vendor discrepancies.
• Record fuel readings, order fuel, document non-agency fuel usage, prepare reimbursement invoices, and maintain underground storage tank documentation and required testing records.
• Research parts using vendor platforms and schematics, assist technicians with parts identification, dispatch work assignments as needed, and provide basic computer and operational support.
• Manage correspondence, filings, reports, audits, and documentation while ensuring all procurement, inventory, and fuel records remain complete and audit-ready.

Minimum And Additional Requirements

• A high school diploma and related experience.
• Three (3) or more years of clerical, accounting, procurement, or inventory experience in transportation, maintenance, or warehouse operations.
• Proficiency with AssetWorks, vendor platforms, and standard office software.
• Experience supporting fleet, maintenance, or shop operations.
• Experience in administrative, procurement, inventory, or clerical work.
• Ability to maintain accurate records and comply with state procurement and inventory policies.

Additional Comments

Working Conditions: Work is performed in shop, warehouse, and office environments with exposure to noise, equipment, fuel systems, and outdoor temperatures. The position requires lifting, standing, walking, and managing frequent interruptions in a fast-paced operational setting. Adherence to all safety and documentation requirements is mandatory. Career Growth: SCDE Transportation values operational support roles and encourages professional growth through training, skill development, and internal advancement opportunities. Parts Specialists may expand responsibilities or pursue advancement into senior clerical, inventory, or supervisory support roles within a stable statewide transportation organization. Benefits: As part of a comprehensive state compensation package, the South Carolina Department of Education offers: Health, Dental, Vision, Long-Term Disability, and Life Insurance options for employees and eligible dependents; Fifteen (15) days annual (vacation) leave per year; Fifteen (15) days sick leave per year; Thirteen (13) paid holidays; State Retirement Plan and Deferred Compensation (401k) programs; Professional development and training opportunities. Equal Opportunity Employer: The South Carolina Department of Education is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or veteran status.