Vehicle Legalization Specialist (Scottsdale, AZ)

About the role

As a Vehicle Legalization Specialist, you will support fleet licensing and registration operations across all US & Canada locations, ensuring vehicle compliance with federal, state, and jurisdictional requirements.

Responsibilities

• Aid branches and work with Holman to keep vehicle registrations, including base plates, IRP registrations, permanent plates, and renewal processes, up-to-date.
• Support branch locations with inquiries and assistance regarding permits, IFTA, registration tags, and vehicle licensing requirements.
• Prepare and maintain compliance reports for fleet licensing and registration activities.
• Utilize Geotab and telematics data to audit IFTA reporting and ensure proper mileage reporting.
• Collaborate with telematics departments to ensure all IRP-qualified units have telematics devices and remain compliant.
• Assist with initial equipment title and MSO transfers.
• Handle high volumes of emails and internal requests in a timely and professional manner.
• Maintain accurate fleet records and documentation across multiple systems and reporting platforms.
• Research and resolve registration, permitting, and titling discrepancies.
• Generate and analyze detailed reports to support fleet compliance, operational tracking, and management requests.
• Stay current on state and federal fleet licensing regulations and industry requirements.

Requirements

• High School Diploma or GED
• Minimum of 3+ years of fleet experience
• Experience supporting multi-branch or multi-state fleet operations preferred
• Background with managing detailed administrative processes and compliance documentation
• Proficient in MS Office, advanced Excel experience: VLOOKUP functions, data analysis, report reconciliation, managing large data sets, creating and maintaining detailed reports
• Experience working with fleet management systems, telematic platforms, or transportation software preferred
• Strong attention to detail and accuracy in a fast-paced environment
• Excellent organizational and time management skills
• Able to prioritize multiple tasks and meet strict deadlines
• Professional with excellent customer service, and written/verbal communication skills
• Able to handle confidential and sensitive information appropriately

Benefits

We offer a comprehensive benefits package including:

• Paid Parental Leave
• United Compassion Fund
• Employee Discount Program
• Career Development & Promotional Opportunities
• Additional Vacation Buy Up Program (US Only)
• Paid Sick Leave
• Early Wage Access through Payactiv (US Hourly Only)
• Comprehensive U.S. benefit offerings
• For Canadian benefits, click here

Why join us?

At United Rentals, we believe in providing a supportive and inclusive environment where you can thrive. Our benefits and perks are designed to help you and your family, and we're proud to offer a wide range of opportunities for growth and development within our organization.

Equal Opportunity Employer

United Rentals, Inc. is committed to fostering an inclusive and diverse workplace. We are an equal opportunity employer and do not discriminate against applicants based on race, color, religion, sex, national origin, age, genetic information, citizenship status, veteran status, sexual orientation, gender identity, disability, or any other status protected by law.