VDOT IT Business Analyst (804698)

About the role

This position serves as a key liaison between procurement, finance, and operational teams to ensure the timely processing of invoices, accounts payable transactions, and IT procurement activities in compliance with Commonwealth of Virginia, agency, and VITA requirements.

Responsibilities

• Reviewing and processing invoices, reconciling vendor accounts, monitoring expenditures, tracking payment activity, and supporting budget management efforts.
• Receiving and processing payments within the prompt pay guidelines.
• Tracking and producing analytic reports for measuring the various areas of productivity.
• Performing administrative duties to support the division as well as VDOT offices around the state, including processing invoices, responding to procurement inquiries, and reconciling vendor issues.
• Working closely with the finance section to bridge the gap for tracking payments in process, tying them to the division’s expenditures and overall budget.

Requirements

• Experience reviewing, reconciling, and processing invoices and vouchers while ensuring compliance with prompt payment requirements—Required 5 Years
• Experience managing goods and services procurements in a large, multi-dimensional business environment—Required 5 Years
• Extensive experience in the use of computers and software (Microsoft365) applications. Excel pivot tables, complex spreadsheets, etc.—Required 5 Years
• Knowledge of procurement processes, vendor management, and applicable state and agency procurement regulations—Highly Desired 3 Years
• Customer service to broad audiences; professionals, vendors, team members and executive staff—Required 5 Years
• General knowledge of accounting practices and financial management—Required 5 Years
• Commonwealth of VA Procurement knowledge and applied experience—Highly Desired 5 Years
• Use of eVA ordering system—Highly Desired 1 Years
• Experience with the Cardinal financial system—Highly Desired 1 Years
• One day in office and must be able to provide transportation to attend mandatory trainings on site when required—Required 1 Days

Work Arrangement

Hybrid work schedule with one required in-office day per week in Richmond, Virginia. Additional on-site attendance may be required for meetings, training, or operational needs. Candidates must reside within a reasonable commuting distance of the Richmond metropolitan area.