VCEA Personnel Assistant

The Opportunity

The Voiland College of Engineering and Architecture (VCEA) supports innovative education, research, and industry partnerships that prepare students to solve complex real-world challenges. The Personnel Assistant plays a key role within the Dean’s Office, providing administrative support that helps advance college operations, development activities, personnel processes, and special initiatives.

As the Personnel Assistant in the VCEA Dean's office, you will provide professional-level support to the Director of Administrative Services. You will help ensure the efficient operation of the Dean’s Office by coordinating projects, supporting personnel activities, and contributing to initiatives that serve faculty, staff, students, donors, and external partners.

Responsibilities

• Coordinate personnel actions, recruitment and onboarding activities, payroll and timekeeping processes, and position management functions
• Serve as a key resource for managers and employees on employment procedures, university policies, and Workday transactions
• Ensure the accuracy, compliance, and integrity of personnel records, payroll data, position information, and employment documentation
• Support workforce planning, employee development, and organizational objectives

Required Qualifications

• High school diploma or equivalent AND three (3) years of clerical, office or administrative experience, OR an Associate's degree in business administration, public administration, or a closely related field may substitute for experience, AND one (1) year of experience as an Administrative Assistant 2 or two (2) years as an Administrative Assistant 1, OR equivalent education/experience
• Strong computer skills and proficiency with Microsoft Office Suite
• Excellent communication skills, both written and oral
• Demonstrated ability to interact effectively with persons of varying levels of responsibility and experience
• Experience maintaining hardcopy and electronic records/files

Preferred Qualifications

• Extreme attention to detail
• Demonstrated ability to prioritize work to meet deadlines

Additional Information

This is a full time (100% FTE), permanent position. This position is overtime eligible. This position is not eligible for work visa sponsorship.

Pay

Monthly Salary: $4,004 to $5,376 | Range 44 (Step A-M). Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position.

Benefits

• Paid sick and vacation leave
• Paid holidays
• Medical, dental, life and disability insurance package for employees and dependents
• Retirement
• Deferred compensation and optional supplemental retirement accounts
• Training and development
• Employee tuition waiver

About VCEA

At the Voiland College of Engineering and Architecture, we turn big ideas into real-world impact. Founded on the principles of collaboration, innovation, and transformation, the Voiland College of Engineering and Architecture is a world leader in providing solutions to societal grand challenges and preparing "work-ready, day-one" graduates.

About WSU Pullman Campus

Washington State University's Pullman campus is the flagship institution of the WSU system, located in the heart of the scenic Palouse region in eastern Washington. Known for its strong sense of community, collaborative spirit, and commitment to student success, WSU Pullman fosters an environment where faculty and staff can thrive professionally and personally. The campus upholds the university's land-grant mission of research, education, and service, and values equity, inclusion, and innovation. Working at WSU Pullman means being part of a dynamic academic community that is dedicated to making a positive impact in Washington and beyond.