Vagelos Molecular Life Sciences and Biochemistry, Undergraduate Program Coordinator

About the role

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Responsibilities

• Implement administrative aspects for the Vagelos MLS program.
• Work with the Associate Director and faculty co-directors on the development and implementation of program events with the Vagelos MLS student board (VSB).
• Provide administrative support for students enrolled in the Vagelos MLS program and coordinate advising with the Faculty Directors.
• Manage administrative aspects of summer research experiences for Vagelos MLS Scholars and the academic year research of Biochemistry majors, including correspondence with faculty hosts and students.
• Manage administrative pipeline for Associate director and co-directors and both programs (Biochemistry and MLS).
• Serve as communication link between the Biochemistry program and the University.
• Participate in recruitment and admissions with the Office of Undergraduate Admissions and Student Financial Services.
• Aid in organizing Biochemistry social events (e.g., Biochemistry poster session, major exploration events, and other social events for current majors).
• Aid in maintenance of the Vagelos MLS and the Biochemistry websites and in production of relevant publications (e.g., biweekly newsletters or annual reports).
• Maintain databases (e.g., via Excel or similar software) for Vagelos MLS program participants and Biochemistry majors (e.g., their majors, minors, host research groups, awards & honors, publications, and post-Penn academic activities).
• Create, coordinate, and publicize program and information services for Biochemistry majors and Vagelos MLS Scholars, including e-mail list serves.
• Aid in organizing Biochemistry seminars, preparing the speakers' schedule, arranging hotel, and coordinating different funding sources (e.g., Chemistry Department seminar funding and Student Allocations Commission).
• Assist as needed with administrative tasks in the Chemistry Department as assigned by the Chemistry Associate Director.

Qualifications

• A high school diploma/GE degree and 5 to 7 years of experience or equivalent combination of education and experience is required.
• The preferred candidate will be familiar with the culture of academic scientific research and have experience with administrative aspects of undergraduate programs.
• Previous experience with UPenn’s administrative systems and experience partnering with various campus resource centers and advising systems preferred.
• Ability to lead/participate in occasional evening or weekend events is required.
• Candidates should have excellent writing and editorial skills.
• Candidates must have facility with standard office software and learn specialized software as needed, such as that for webpage maintenance.
• Preference given to candidates with undergraduate degrees in natural science and experience with higher education.

Job Location

Philadelphia, Pennsylvania

Department / School

School of Arts and Sciences