V - Document Control Specialist

Position Summary

We seek a customer service, process, and technology-oriented Document Control Specialist to join our team. In this role, you will contribute to document control processes, procedures, and systems to enable us to execute our major EPC construction projects successfully. You will execute the creation, review, revision, approval, distribution, and workflow of all critical project documentation, ensuring compliance with the established standards and processes.

Required Qualifications

• A minimum of 2 years of experience in document control, construction management, project coordination or information system, preferably within the construction industry
• Proficiency in working with document management software and systems, such as Aconex, Procore and Sharepoint, to effectively organize, track, and manage project-related documents
• Familiarity with the construction project lifecycles, terminology, and documentation requirements, including drawings, specifications, contracts, and permits
• Exceptional attention to detail and accuracy when managing documents, ensuring consistency, completeness, and adherence to standards
• Knowledge of deliverable management, transmittals, vendor data processes
• Strong written and verbal communication skills to effectively interact with cross-functional teams, stakeholders, and vendors, ensuring clear and concise communication of the document control process
• Proactive problem-solving mindset to address document-related challenges and implement solutions to address these challenges
• Excellent organizational abilities to manage large volumes of documents, processes, and parallel projects with different requirements
• Able to type at least 50 words per minute without errors

Desired Qualifications

• Flexibility to adapt to changing project requirements, priorities, and technologies while maintaining high document management standards
• Experience conducting training sessions or workshops to educate team members on document control processes, software usage, and best practices
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant document management and communication software tools
• Demonstrated leadership skills to lead document control on project coordinating initiatives, mentor junior staff, and coordinate activities within the document control team
• Familiarity with relevant regulatory and industry standards related to document control, ensuring compliance and adherence to legal requirements

Location

This position is on-site at our Leawood, KS or Sedalia, MO office. Note – This is not a permanent role, but a variable position based on project workload expected until ~Q1 2028. Performance-based goals could potentially lead to a full-time hire.