Utility Warehouse Superintendent

About the role

This position is responsible for planning, organizing, and supervising the daily operations of the Utilities Warehouse to ensure the efficient procurement, receipt, storage, inventory control, and distribution of materials, equipment, and supplies that support the City's utility operations. This position provides leadership to warehouse personnel, maintains accurate inventory records, coordinates with utility divisions and purchasing, and ensures adequate stock levels for routine operations, capital projects, and emergency response. The Warehouse Superintendent promotes a safe, organized, and customer-focused work environment while ensuring compliance with City policies, procurement procedures, and applicable regulations.

Responsibilities

• Plans, organizes, supervises, and evaluates the daily operations of the Utilities Warehouse to ensure efficient support of utility operations, capital improvement projects, and emergency response activities.
• Supervises, trains, mentors, and evaluates warehouse personnel; establishes performance expectations and ensures compliance with City policies and departmental procedures.
• Participates in the recruitment, selection, promotion, discipline, and termination of employees; completes performance evaluations, coaching, counseling, and performance improvement plans.
• Assists in developing, administering, and monitoring the warehouse operating budget; identifies opportunities to improve efficiency and reduce costs.
• Oversees warehouse inventory management, including procurement, receiving, storage, issuance, tracking, and reconciliation of inventory materials.
• Ensures materials, equipment, and supplies are available to support the Electric, Water, Wastewater, and Utility Engineering Departments for routine maintenance, emergency response, and capital projects.
• Maintains inventory management systems, including work order integration, barcode technology, and inventory control processes to improve accuracy and accountability.
• Coordinates with Finance, Purchasing, and Utility management to reconcile warehouse inventory records with invoices, purchase orders, general ledger information, and other financial records; researches discrepancies and provides accurate supporting documentation within established deadlines.
• Maintains data management of warehouse inventory and activities while assigning checked-out inventory to appropriate account numbers.
• Establishes, monitors, and maintains appropriate minimum/maximum inventory and reorder levels; routinely reviews outstanding purchase orders, back orders, lead times, and critical stock levels to ensure adequate materials are available to support Utility operations.
• Ensures inventory transactions are entered accurately and timely and that inventory adjustments, removals, transfers, returns, and disposals are supported by appropriate documentation and authorization.
• Over