Utility Coordinator

Role Responsibilities

• Permit intake & review: Receive, route, and track ROW/utility permit applications; verify plan completeness, traffic-control notes, restoration details, and schedule alignment with City work.
• Pre-construction coordination: Set expectations with utilities/contractors for MUTCD-compliant traffic control, trench/backfill, pavement restoration, erosion/sediment controls, and required notifications (incl. 811).
• Field inspections (ROW only): Perform safety/setup, in-progress, and final completion inspections; issue correction notices; verify temporary and final surface restoration to City standards.
• Documentation & close-out: Maintain daily field logs, photographs, and quantities; capture as-built markups; compile close-out packages and transmit updates to the City/IBTS GIS team.
• Cut/restoration registry: Maintain a GIS-referenced log of pavement cuts, restorations, and warranty periods; schedule re-inspections prior to warranty expiry.
• Weekly look-ahead coordination: Convene/attend utility coordination meetings; sequence work to avoid corridor conflicts and repeated street cuts; communicate lane closure schedules.
• Citizen interface: Track and respond to ROW-related service requests and construction inquiries; provide clear status updates and resolution notes.
• Escalation & reporting: Elevate conflicts, deviations, and enforcement actions to the Development Engineer; provide concise weekly/monthly metrics (permits issued, inspection pass rates, average turnaround, warranty compliance).
• Emergency/storm support: Assist with after-hours/emergency response for ROW utility issues; document temporary work and schedule permanent restoration.
• Safety & compliance: Model work-zone best practices; maintain applicable ATSSA training; ensure PPE use and adherence to City standards by all parties.