Used Truck Sales Coordinator (Administrative Assistant)

About the role

The primary function of the Sales Coordinator Administrative Assistant is to provide administrative support to the District Used Truck Manager.

Responsibilities

• Issue purchase orders and invoices pertaining to truck reconditioning.
• Track and close purchase orders for used truck reconditioning after invoice has been obtained from vendor.
• Purchase orders will involve internal company charges as well as outside vendors.
• Maintain truck files regarding the sale of used trucks including accumulating all costs to correctly prepare sales summaries and commission sheets.
• Assist Sales Personnel in the closing process if needed.
• Input all truck purchases into Arcadium and maintain accurate, real-time inventory records, including status and locations.
• Responsible for maintaining accurate advertising on Truck Paper and other listing platforms, including regular updates on pricing, specifications, photos, and availability statuses.
• Coordinate inbound and local truck movements.
• Generate and track aging reports and shop spend.
• Follow processes and procedures established by District Used Truck Manager to ensure that all administrative needs for the Used Truck Sales Department are being met.
• Support the District Used Truck Manager with miscellaneous tasks as assigned.

Qualifications

• High School diploma or the equivalent.
• Ability to read, write, and comprehend English instructions and information.
• Excellent organization, communication, and time management skills.
• Some knowledge of heavy-duty trucks and the trucking industry.
• Ability to work independently and collaboratively in fast-paced, deadline-driven environment.
• Experienced working with computer systems and large data sets, including data entry, maintenance, and system navigation.
• Professional personal appearance.

Benefits

• Stability - Company is financially strong with an established base of customers and is well-positioned for continued expansion.
• History of Excellence - Work for an award-winning dealership with a reputation for unsurpassed quality and customer service.
• Excellent compensation and benefits package including comprehensive Health and Dental insurance, Flexible Spending Accounts (FSAs) with FLEX Card, Group Life Insurance, Short Term & Long-Term Disability Insurance, Voluntary Life Insurance, Corporate Holidays, Paid Vacation and Personal Leave, 401(k) plan with company match, and Voluntary Supplemental Insurance plans.

Pay

Salary Minimum and Maximum: $20 - $25 hourly.