USASAC- Administrative Assistant

Overview

ITC is seeking a detail-oriented Administrative Assistant to provide administrative and secretarial support for the USASAC FMS Enterprise Programmatic Support Services Contract. This role supports day-to-day office operations within a large-scale Security Assistance/Foreign Military Sales (FMS) environment, ensuring the program team, leadership, and stakeholders are supported through efficient scheduling, accurate documentation, and responsive coordination.

Responsibilities

• Performs a variety of complex and routine administrative and secretarial duties in support of the program team and leadership, exercising sound judgment and discretion.
• Answers, screens, and directs incoming phone calls, takes accurate messages, and responds to or redirects routine inquiries to the appropriate party.
• Serves as a professional point of contact for internal team members, customers, and external stakeholders, delivering courteous and responsive service.
• Organizes and schedules appointments, meetings, and conference calls, proactively managing calendars and resolving scheduling conflicts.
• Captures meeting logistics, including room reservations, virtual meeting setup, agendas, materials, and follow-up action items.
• Produces, formats, proofreads, and distributes correspondence, including memos, letters, emails, faxes, and forms, ensuring professional quality and accuracy.
• Aids in the preparation, compilation, and distribution of regularly scheduled and ad hoc reports, presentations, and spreadsheets.
• Maintains organized physical and electronic filing systems, ensuring records are accurate, current, accessible, and retained in accordance with company and contract recordkeeping requirements.
• Maintains and updates contact lists, distribution lists, and internal directories.
• Captures incoming and outgoing mail, deliveries, and electronic correspondence.
• Arranges travel, accommodations, and itineraries as needed, and prepares related expense documentation.
• Tracks deadlines and deliverables, following up on outstanding items to help ensure timely completion.
• Provides backup administrative support to other team members during periods of high volume or absence.
• Handles sensitive, confidential, and controlled information with a high degree of discretion, professionalism, and integrity, in accordance with company policy and contract requirements.

Minimum Qualifications

• A minimum of three (3) years of experience with administrative assistant responsibilities
• High school diploma or equivalent
• Functional knowledge of Microsoft Office and SharePoint
• Government travel, and time and attendance reporting systems
• Active Interim Secret Clearance or above is required at the time of hire