USA Benefits & Payroll Administrator

This is a Fully Remote Job About Our Client:The organization operates in the human resources and payroll services sector, addressing challenges related to multi-entity and multi-state payroll and benefits administration. It manages complex compliance requirements and employee benefits programs, supporting multiple US-based entities with a focus on accuracy, confidentiality, and regulatory adherence. About the Opportunity:The USA BENEFITS & PAYROLL ADMINISTRATOR plays a critical role in ensuring accurate and timely payroll processing and comprehensive management of employee benefits across multiple US entities. This position contributes directly to the organization by maintaining compliance with federal and state regulations, managing leave of absence programs, and enhancing payroll and benefits processes, thereby supporting a positive and trusted employee experience. Responsibilities:Process and manage end-to-end payroll for multiple US-based entities, including regular, off-cycle, and ad hoc payroll runsEnsure accurate calculation of wages, deductions, garnishments, tax withholdings, and related transactionsManage multi-state payroll tax registrations, closures, filings, and complianceLead year-end payroll activities including W-2 preparation, reconciliation, and distributionLiaise with payroll vendors and resolve processing issues promptlyAudit and maintain payroll records to ensure data integrityAdminister US employee benefit programs including medical, dental, vision, life, disability, FSA/HSA, and 401(k) plansManage benefits lifecycle: enrollment, changes, terminations, COBRA, QMCSO, and qualifying life eventsLead annual open enrollment planning, communication, execution, and reconciliationPartner with brokers, carriers, and third-party administrators on plan setup, renewals, billing, and contract negotiationsSupport 401(k) plan administration including audit coordination, compliance testing, and filingsAdminister and track leaves of absence in compliance with relevant laws and company policiesServe as primary contact for leave-related inquiries and processesCoordinate leave-related pay, benefits continuation, and return-to-work activitiesMaintain accurate, confidential leave records and reportingStay current on payroll and benefits regulations and ensure compliance filingsGenerate and analyze payroll and benefits reports for audits and decision-makingSupport due diligence and integration for newly acquired entitiesIdentify and implement process improvements and increased automationCollaborate with Finance, Legal, and People Operations on compensation, benefits, and complianceMaintain clear process documentation and contribute to projects as needed Requirements:3–5+ years of experience in US payroll processing and benefits administration in multi-state, multi-entity environmentsStrong knowledge of federal and state payroll tax regulations and benefits compliance including ERISA, ACA, COBRA, FMLA, and 401(k)Experience with HRIS and payroll platforms such as ADP, Paylocity, Gusto, Rippling, or similarAdvanced proficiency in Excel or Google Sheets, including VLOOKUPs and pivot tablesDemonstrated discretion and integrity in handling sensitive dataStrong communication skills for explaining complex topics to diverse audiencesPreferred certifications: FPC, CPP, or CEBSBachelor's degree in Human Resources, Business Administration, Finance, Accounting, or related field, or equivalent experience Pay Range and Compensation Package:The pay range and compensation package for this role will be determined based on the candidate's experience, skills, and other relevant factors. Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin. Note:TalentHop is a recruitment partner of this role. Please note that all employment decisions, including candidate assessment, interviews, hiring, compensation, and employment terms, are made exclusively by the hiring employer.