URM Administrative Assistant

Your Mission in Action

The primary duty of the Administrative Assistant / Support Specialist is to provide office coverage, receptionist and secretarial duties for the URM program, such as answering and transferring calls to different departments, monitoring petty cash, distributing and reconciling credit cards, filing, basic bookkeeping, and office management (to include: scanning, printing and filing documents in files, filing, auditing files for due dates and updating various database systems).

Assist as needed with transportation of children to appointments or other required services.

Responsibilities

• Handle on-boarding employment documentation: complete I-9 Employment Eligibility Form with new hires within three (3) days of hire and send to HQ People & Culture; complete Affidavit form 2985, notarize and send to HQ People & Culture within three (3) days of hire
• Filing paperwork for client files, scanning paperwork to client files, scanning files to prepare to send to outside auditors, auditing client files and updating due dates in database
• Prepare and submit COUPA requisition
• Prepare and submit monthly expense reports to Corporate Finance Office
• Purchase office supplies/additional goods either by catalog or from warehouse clubs
• Maintain petty cash disbursement and request replenishment of petty cash fund
• Answer and make telephone calls, make reservations and travel arrangements
• Compile statistical reports as requested
• Pay invoices as needed
• Act as Notary Public for the program if requested
• Other duties and projects assigned

Qualifications

• Minimum Qualifications: High School diploma or GED equivalent, One (1) year secretarial, receptionist, or administrative experience, Must be at least 21 years of age, Valid Texas Driver’s License and proof of auto insurance; ability to meet agency insurance provider guidelines as an insured and approved driver, Strong organizational and time management skills with the ability to meet deadlines and manage multiple requests and job expectations
• Preferred Qualifications: Associate’s degree in business administration, Office Administration, or closely related field, Three (3) years secretarial, receptionist, or administrative experience, Bilingual in Spanish and English based on service population

Perks at Upbring

• Competitive PTO & paid holidays
• Health, dental, vision insurance & more
• 403(b) Plan
• Employee Assistance Program
• Discounted Gym Memberships

Physical Demands & Work Conditions

• This position requires sitting and looking and using a computer for long periods of time
• Position works in a child facility and has constant exposure to children
• This position requires frequent driving children to appointments as necessary. Frequent standing and walking may be needed for periodic events.
• Lift, push, pull, move up to 25 lbs.
• May be required to apply safety intervention with youth that could weigh over 100 lbs.