Up to $25/hour | Legal Assistant | Kahului, HI

Job Description

Welcome and assist clients, visitors, and vendors professionally and courteously.
Perform general administrative duties, including copying, scanning, faxing, filing, and organizing documents.
Manage calendars and schedules for attorneys and paralegals, including scheduling appointments, meetings, and court-related deadlines while preventing scheduling conflicts.
Answer and screen incoming phone calls and direct callers to the appropriate team member.
Run office errands as needed (e.g., Post Office, Second Circuit Court, and Maui Police Department).
Conduct initial intake calls with prospective clients and gather relevant case information.
Provide administrative support to attorneys and paralegals with case management, including:
- Requesting and organizing medical records and other case-related documents,
- Conducting client follow-up calls and periodic case status check-ins,
- Scheduling client meetings, depositions, mediations, and other appointments as directed.
Maintain professional communication with clients, courts, medical providers, insurance companies, and other parties via telephone, email, and mail.
Anticipate the needs of attorneys, paralegals, and clients to ensure efficient workflow and exceptional client service.
Maintain the cleanliness and organization of the office through light housekeeping duties.
Assist with other duties as assigned.

Position Requirements

• Excellent computer skills and proficiency with Microsoft Office (Word & Excel) and Adobe Acrobat Pro (i.e. Editing, Consolidation of documents, Redaction, Bates numbering, etc.)
• Strong attention to detail.
• Professional communication and interpersonal skills.

Employment Information

• Type: Full-time
• Schedule: Monday - Friday, 8:00am to 4:00pm