Legal Administrative Assistant -25-30/hr Plus Bonus

Duties and Responsibilities

• Answer and direct incoming calls; take accurate messages and relay time-sensitive information promptly
• Serve as a liaison between clients and estate team for routine, non-legal inquiries
• Send appointment reminders to clients
• Send estate surveys to clients
• Prepare, format, and proofread engagement letters under attorney supervision
• Organize and maintain physical and electronic client files in accordance with firm filing protocols
• Scan, file, and archive documents according to retention policies
• Process and route incoming documents, mail, and correspondence accurately
• File deeds and LLC documents with the appropriate county, state, or agency as directed by attorneys/paralegals
• Assist with calendar management, reserve conference rooms and obtain client security clearance for in-person appointments
• Proactively identify and resolve scheduling conflicts
• Process client payments, including credit card transactions, checks, and electronic transfers
• Provide payment receipts and maintain accurate payment records
• Communicate with clients regarding outstanding balances as directed
• Process incoming and outgoing mail and correspondence
• Assist Signing Specialists to maintain office supplies inventory and coordinate vendor orders
• Support general office upkeep to maintain a professional environment

Qualifications

• High school diploma required; associate or bachelor's degree preferred
• 0–2 years of administrative experience; legal office experience a plus
• Proficiency in Microsoft Office Suite; familiarity with legal practice management software preferred
• Experience processing payments or working with billing systems preferred
• Strong attention to detail and organizational skills
• Ability to handle sensitive information with discretion
• Notary Public certification preferred, or willingness to obtain within 6 months of hire

Benefits

• $25-$30/hr Plus Bonus
• 401(k) with a matching contribution up to 13%
• United Healthcare PPO medical coverage for employees, paid by the company
• Delta Dental PPO, United Healthcare Vision, Short Term Disability, Long Term Disability, Life Insurance, and many more voluntary options
• Generous holidays and PTO
• Future career growth opportunity