University Recruiting Coordinator

About the role

At MITRE, your passion fuels work that impacts our nation and improves lives. This is where your skills strengthen national security, cybersecurity, health, transportation, and citizen services. We’re a nonprofit engineering, applied research, and advanced technology organization working in the public interest. With objectivity and integrity at our core, we lead federally funded research and development centers for U.S. government agencies – collaborating with industry and academia to deliver integrated, high-impact solutions that advance our nation’s health, security, and prosperity. Our people tackle the toughest technical challenges, supported by competitive benefits, meaningful career development, and a culture of innovation, collaboration, and technical excellence. Choose MITRE for a career with purpose — and help shape the future.

Department Summary: The Recruiting Coordinator provides high-volume operational and administrative support to the University and Early Careers recruiting team throughout the full recruiting and hiring lifecycle. This role is responsible for ensuring an efficient, accurate, and positive experience for candidates, recruiters, hiring teams, and HR partners. Working in a fast-paced recruiting environment, the Recruiting Coordinator will manage interview scheduling, job requisitions, offer administration, pre-employment activities, internship program coordination, candidate and requisition data, and recruiting reporting. The position provides critical operational support to a team of four recruiters managing significant hiring volume.

Responsibilities

• Recruiting Administration & Campus Support: Provide administrative and operational support during high-volume campus recruiting activities; assist with candidate bundling and dispositioning while recruiters are conducting on-campus recruiting activities; serve as the primary POC for organizing and coordinating Talent Acquisition screens; maintain accurate candidate statuses and recruiting records and support timely candidate dispositioning; provide additional recruiting operations support during peak hiring periods as needed; create and ship career fair kits to campuses prior to events; monitor and respond to incoming messages in the University Recruiting mailbox.
• Job Requisition Management: Create and post new job requisitions in Workday for entry level full-time employee and internship positions; maintain active job postings and coordinate updates, changes, and closures as needed; ensure requisition, posting, and candidate information remains accurate and current within Workday; partner with recruiters to support requisition administration throughout the recruiting lifecycle.
• Interview Coordination: Schedule and coordinate phone, virtual, and onsite interviews across multiple participants, calendars, and time zones; communicate interview schedules, logistics, changes, and relevant information to candidates and interview teams; proactively identify and resolve scheduling conflicts and ensure candidates and interviewers have the information needed for a seamless interview experience; maintain accurate