University Events & Commencement Specialist

About the role

Join the vibrant community at California State University, Long Beach (CSULB)! Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives. As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference. Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It’s an ideal place to grow your career while enjoying everything Southern California has to offer.

Responsibilities

• Event intake, project timeline development, budget tracking, logistics, communications, vendor and campus partner coordination, event technology and data management, training support, and event assessment.
• University Commencement: Coordinate and implement assigned planning and operational activities for University Commencement ceremonies. Develop and maintain project timelines, communication plans, logistics, campus and vendor coordination, registration, ticketing, guest management, ceremony programs, rehearsals, and related events. Support staff, student assistants, and volunteers; monitor progress and event data; and identify and elevate issues requiring management attention.
• University Events: Coordinate assigned University Relations events from intake through execution. Consult with event requesters; develop event plans, budgets, timelines, and logistics; coordinate campus partners and vendors; and ensure adherence to university policies and approved plans.

Qualifications

• Equivalent to a bachelor's degree in a related field and three years of related experience required.
• Valid CA Driver's License preferred.

Skills

• Ability to work with a variety of offices and individuals in planning, coordinating, and implementing complex university events.
• Ability to work calmly in a fast-paced, hectic, high‑profile environment.
• Ability to prioritize multiple responsibilities and work under pressure with constant interruptions.
• Ability to make decisions and take initiative in solving problems.
• Ability to handle multiple tasks and to prioritize them.
• Familiarity with University fiscal procedures.
• Experience working with students and the public.
• Ability to interact positively with staff and on‑ and off‑campus vendors.
• Thorough knowledge of various computer programs (i.e. Microsoft Office suite, Drupal, Adobe Photoshop, In Design, Contribute, etc.) and other office equipment.
• Knowledge of Tassel a plus.
• Ability to maintain a safe work environment.
• Ability