UNIV - Asset Accounting Manager

About the role

The Asset Accounting Manager is responsible for managing and coordinating most aspects of the University's capital asset lifecycle, including capitalization, asset tagging, annual equipment inventory, and financial reporting of capital assets and depreciation.

Responsibilities

• Directs and supervises the annual inventory process of the University, including training, sending inventory reports, updates, and research. Accountable to senior management for all related compliance issues and applicable laws and regulations.

• Directs and supervises the review of all purchase documents for the University. Tasks in this function include: equipment costing $5,000 or more for assigning asset tag numbers; monitoring exception reports; reviewing outstanding purchase orders; visiting campus at a minimum of once per week to tag assets; determining appropriateness for inclusion in the asset system; and ensuring all trackable assets are reconciled and accurately tracked in Workday and AIM.

• Provides management of capital asset and accumulated depreciation roll forward schedule, which includes entry of all information of all capital-related ledger accounts and spend categories, by journal entries, for adds, adjustments, transfers, retirements, and depreciation expenses. The information must reconcile and roll forward to the general ledger to complete the Capital asset activity for the yearly financial statement.

• Supervises the timely, detailed input for investment in Plant MME, projects, donations, trade-ins, and changes in WorkDay and AIM Asset Management Systems. Approve all MME addition/retirement reversals in WorkDay and AIM. Responsible for running reports and reconciliation to the WorkDay subledger system for adds, adjustments, and retirements. Supervises the process of retirements and transfer approvals of equipment in the WorkDay and AIM systems and Surplus Warehouse module.

• Other duties and cross-training, as assigned.

Qualifications

• Education: Bachelor’s degree in Accounting, Finance, or a closely related field. Master’s degree or CPA certification (Preferred but not required)

• Experience: Minimum 5–7 years of progressive accounting experience, with at least: 3 years in capital asset accounting, fixed assets, or general ledger accounting. 2 years of supervisory or management experience. Experience in a complex organization (e.g., higher education, government, or large corporate environment) preferred.

• Technical Knowledge: Capital asset accounting principles (capitalization, depreciation, disposals). GAAP and financial reporting requirements. Subledger-to-general ledger reconciliations. Internal controls and audit processes. Familiarity with state regulations and compliance requirements related to asset management (preferred).

• Systems & Tools: Experience with enterprise financial systems (e.g., Workday or similar ERP systems). Experience with asset management systems (e.g., AIM or equivalent). Microsoft Excel (intermediate to advanced level). Financial reporting and data analysis tools.